LoftyHire is a headhunting agency specializing in finding top-tier Executive Assistants for our clients. Our job is to ensure a great fit between you and the client.
We are currently seeking a skilled and driven Executive Assistant to support a successful businessman based in Florida, USA. If you're ready to elevate your career and take on a pivotal role, this opportunity is for you.
Key Responsibilities:
- Conduct varied research tasks as requested, providing clear, concise, and actionable information to support decision-making.
- Analyze and summarize data from multiple sources to offer insights and recommendations.
- Assist in the preparation of reports and presentations.
- Manage and organize personal and professional documents, ensuring timely access to needed information.
- Coordinate schedules, appointments, and meetings, handling all logistics and ensuring no conflicts.
- Handle communications on behalf of the executive, including managing emails and other correspondence.
- Assist in the planning, execution, and monitoring of special projects, often involving complex tasks and coordination across multiple stakeholders.
- Develop and implement systems and processes to improve efficiency in personal and professional tasks.
- Oversee the completion of high-priority tasks, ensuring they meet quality standards and deadlines.
Requirements:
- Proven experience as an Executive Assistant with a focus on working with US clients.
- Excellent verbal and written communication skills in English.
- Ability to work in Eastern Standard Time (EST) and manage time effectively across various tasks.
- Strong ability to conduct thorough research and present findings clearly and concisely.
- Exceptional organizational skills with a strong attention to detail.
- Proficient in using Google Workspace, email management tools, and other online collaboration platforms.
- Proactive in identifying issues and providing solutions with minimal guidance.
- Ability to handle sensitive information with discretion and integrity.
- Experience with financial tasks
- Familiarity with legal and trust-related matters in the US, particularly in Florida.
- Ability to anticipate the needs of the executive and act independently.
