Daily Schedule Management: Organize and prioritise calendar, ensuring all meetings, deadlines, and personal tasks are scheduled and updated promptly.
Communication Handling: Manage Slack, Asana, email inboxes, and other communication platforms, prioritising and responding to inquiries as needed.
Task and Project Management: Use Asana or similar tools to create, assign, and monitor tasks to ensure they are completed on time. Assist with follow-ups and task delegation to the internal team.
Email and Calendar Management: Manage all incoming emails, flag important communications, and schedule appointments. Ensure calendar appointments are efficiently managed, and any potential conflicts are proactively handled.
Client and Internal Oversight: Maintain constant attention to client and internal actions, providing updates, alerts, and follow-ups when necessary.
Personal Account Management: Support the executives personal accounts, ensuring a seamless integration of personal and business tasks where necessary.
Documentation & Filing: Maintain and organise important documents, reports, and files for easy access and retrieval.
Task Prioritization: Work with the executive to identify critical priorities each day and week, ensuring all urgent tasks are handled in a timely manner.
Reporting: Regularly update ongoing projects, task status, and upcoming deadlines.
Confidentiality: Manage sensitive information with discretion and professionalism at all times.
Skills & Qualifications:
Proven experience as a Virtual or Personal Assistant, Executive Assistant, or similar role.
Proficiency with Slack, Asana, Google Workspace, Microsoft Office, and other project management software.
Excellent organisational skills and attention to detail.
Strong communication skills, both written and verbal.
Ability to multitask and manage time efficiently.
Tech-savvy with the ability to quickly learn and adapt to new tools and platforms.
High level of professionalism and confidentiality.
Ability to work autonomously and take initiative.
Preferred Experience:
Experience working with senior-level executives or business owners.
Familiarity with performance marketing or digital marketing environments is a plus.
