Executive Assistant

Woking Hours:

11am-8pm following PH holidays

Contract:

Independent contributor (FULL-TIME JOB)

Client Profile: https://spekk.com/

Our client, Spekk is a digital advertising agency for high consideration products. Spekk helps businesses with complex offerings increase their sales by combining the power of algorithms with human empathy, storytelling and style.*

*Sounds intense, but really it's just a bunch of us with Macbook Pros running ads and producing creative content.

Now, this is not an ordinary job and we are not looking for ordinary people.

With a young, talented team and a roster of international clients, Spekk is an incredibly stimulating environment for the smart and energetic to thrive in. You'll see that our team is just as much friends as colleagues. That matters to us, and it should to you too.

What you'll do:

You'll support the nucleus of our business: working closely with the Chief of Staff in the day-to-day runnings of the agency. This type of work will be very dynamic. You'll help coordinate meetings, note-take, research, event plan, arrange travel itineraries, prepare presentation materials, assist in the recruitment and hiring process and juggle between all of the above priorities in a flawless fashion.

Basically, if you aren't excited by multi-tasking your way through the day and adding extra sparkle to a seamlessly operating machine, then this is the wrong job for you.

What you'll get:

A super interesting role with a small team of go-getting, creative people busy creating really compelling marketing campaigns for some .

You'll learn heaps about marketing and the world of digital advertising just by being part of our admin cornerstone, plus you'll get direct exposure to some of our clients, who are all extremely interesting founders of smart businesses.

If you want to get to know us better, head over tospekk.comfor the full lowdown.

Key areas of responsibility:

• Expertly manage and schedule meetings, calls, and activities, ensuring the day runs like clockwork.
• Take on weird and wonderful research challenges (ranging from finding a flower delivery service in a small town in Spain to coming up with the next mind-blowing team activity recommendation.)
• Help plan and coordinate trips, including flight and accommodation bookings and transport logistics.
• Create impressive presentation materials, reports, and documentation for meetings.
• Support with our ongoing recruitment process and contribute with innovative ideas along the way.

Timings, remuneration & other key details:

• Start date: April 2024. Full-time remote position, in it for the long run.
• Desk space in central Manila (Co-working at our partner company's offices).
• Working hours: 11am - 8pm. Our company runs on GMT with employees and clients in different time zones so this will allow some overlap between the team.

Must-have criteria:

• You've got 2+ years of experience as a PA/EA or office manager.
• You are adept at using organisational tools e.g. Asana.
• You have previously worked with owners or senior executives of a company.
• You're highly skilled in spreadsheets.
• You've got at least a Bachelor's degree.
• You're highly proficient in written and spoken English.

Please apply if...

• When you go to sleep at night, you dream of neatly organised to-do lists, beautiful presentations and smart spreadsheets.
• You're good at research Googling, reading and generally figuring out stuff.
• Your writing skills are somewhere between Shakespeare and everyone else.
• You consider yourself results-driven with a keen eye for detail.
• You fall to your knees in despair when a comma is out of place, when a project timeline doesn't add up, or when you're missing a piece of a puzzle.
• You're super tech-savvy. To work effectively we use Notion, Slack, Dropbox, Google Drive, Loom, Asana, Dashlane, Xero and more. You don't need to be an expert in all of these, just that you are a quick learner. Someone who always finds a way. If that scares you, we're probably not the right fit.
• You can work (mostly) during UK office hours (we're pretty flexible, but for meetings we'll need you to be around).

Bonus points if...

• You speak Spanish.
• You have your finger on the pulse when it comes to the best organisation software and productivity tools.
• You're a born marketeer.