Executive Assistant to the President/3-5 yrs experience/QC

II.Key Responsibilities

• Assists and acts in a confidential capacity to the President in providing advanced and
  
  

diversified executive support and managing the overall operation of the executive office.

• Anticipates matters to be attended to by the President and advises procedure as required.
• Manages and controls the President’s calendar as well as the affiliate’s annual business
  
  

calendar, and distributes updates to internal stakeholders on a periodic basis.

• Processes all correspondences emanating to and from the President ensuring all
  
  

correspondences are responded to. (documents for signature, routes to concerned parties

and various documents while keeping tracks documents signed)

• Attends management meetings, engaging and giving inputs on meetings/issues and
  
  

transcribes and circulates minutes.

• Formats creates and edits correspondence and other written materials.
• Organizes and maintains storage and filing.
• Makes extensive local and international travel arrangements and sets up travel essentials
  
  

for the President.

• Receives and screens visitors, phone calls sometimes mails if needed
• Represents the President and demonstrates influence and confidence but with utmost
  
  

discretion when dealing with clients, and internal and external stakeholders.

• Arranges VIP airport meet and greet, hotel accommodation, dinner and social gatherings,
  
  

catering, and venue setup for the visitor of the President.

• Secures audiovisual equipment and other IT-related requirements for meeting and
  
  

presentation purposes of the President.

• Completes projects and special assignments by establishing objectives, determining
  
  

priorities, managing time, gaining cooperation of others, monitoring progress, problem

solving, and making adjustments to plans across different companies and organizations.

• Designs, establishes, and maintains a management information system, including physical
  
  

and electronic files for the department.

• Exercises administrative authority over the organization by coordinating work
  
  

assignments.

• Provides assistance in the recruitment process as needed
• Provides assistance in all of the President/CEO’s personal activities(matters concerning,
  
  

EO, DV Tech and Other Civic social duties)

Competencies

• Knowledge Requirement:
• Must be a graduate of any 4-year course, with a Degree preferably in Business
  
  

Administration, Mass Communication, Marketing, Journalism or related field.

• Skills Requirement:
• Strong administration and organizational skills
• Excellent verbal and written communication skills
• Able to communicate with all levels of people; good inter-personal skills
• Meticulous, good attention to detail, able to work with minimal supervision
• Good customer service orientation
• Preferably with some Sales background
• Computer literate (particularly excel and powerpoint) and appreciates technology
• Research methods and report writing skills
• Attitude:
• Ability to take an independent position in the face of opposition.
• Ability to keep functioning effectively when under pressure and maintains self control
  
  

in the face of hostility or provocation.

• Responsible, reliable, and can be trusted with very confidential matters
• Flexible, open to different and new ways of doing things; willing to modify one's
  
  

preferred way of doing things.

• Ability to ensure that information is passed on to others who should be kept informed.
• Ability to gain others support for ideas, proposals, projects, and solutions.
• Work Experience
• Preferably with at least three (3) years work experience in similar capacity. Well-
  
  

considered is a prior executive level experience.

• Others
• Preferably female and not more than 35 years old