We are looking for a top assistant, a high achiever, an extrovert with an above-average intelligence. The ideal candidate will excel if they can keep their calm in a high-pressure environment coordinating the logistics of the CEO of the company. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. Thus, the candidate should be detail-oriented and a creative problem solver.
Key Responsibilities
- Complex scheduling and calendar management for the CEO, including the ability to balance priorities.
- Event Management plan internal and external events and offsites.
- Arrange travel for the CEO and other executives. Prepare expense reports.
- Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with.
- Arranging client and investor tours; organizing board meetings, strategy meetings etc.; supporting investor and client relations for the executive
- Represent the company and the CEO in a positive light through great follow-through skills, attention to detail, prioritization, communication and sound judgment.
- Assist the engineering team with administrative tasks, including preparing purchase orders, ordering materials, scheduling meetings, helping clean up presentations, timekeeping, etc.
- Assistance in general administrative tasks of the Company, including Human Resources and Sales activities tasks may include going through resumes, scheduling initial interviews, updating Hubspot, LinkedIn and other key items
- Ad-hoc projects and assignments
- Manage sensitive matters with a high level of confidentiality and discretion.
- Excellent communication and time management prioritization
- Being a proactive team member by anticipating needs of CEO and business
Qualifications
- Graduated at the top of the class with at least a Bachelor's degree
- Must be an extrovert
- Excellent communication abilities
- Ability to prioritize and meet deadlines
- Impeccable organizational skills
- A high level of discretion, especially when dealing with confidential matters
- Expert in full Microsoft Office suite
Primary Location
- Remote
- Must work in Eastern Standard Time
