We're seeking organized and dedicated Executive Assistants to join our team, to service our network of businesses worldwide.
Requirements
- At least 3 years of experience as an Executive Assistant to C-level executives (such as CEO, COO, etc.)
- A Bachelor's degree or certification course is mandatory
- Exceptional communication skills via phone, email, and instant messaging
- Proficiency in English communication, both written and verbal, reaching at least B2 level
- Strong organizational and time management abilities
- Technologically adept, with familiarity in current technologies including desktop sharing, cloud services, and VoIP
- Proficient in word-processing software and spreadsheets (e.g., MS Office)
- Familiarity with online calendars and scheduling tools such as Google Calendar
- Demonstrates a proactive attitude and openness to training
- Able to work the night-shift
Duties And Responsibilities
- Generate and dispatch statements or invoices, monitor payments, and document company expenditures
- Collect data on industry trends, best practices, and other publicly available information to compile reports on findings, facilitating comparative analysis
- Store & organize documents and files
- Perform data entry tasks, including compiling lead lists or meeting minutes, transcribing audio recordings, preparing payroll data, and organizing research notes
- Conduct product research, procure goods, and arrange samples as necessary
- Manage, update, and compile information for marketing and sales campaigns utilizing a CRM system
- Oversee project progress, facilitate internal communication, and manage company data organization
- Coordinate team schedules, preempt scheduling conflicts, and ensure clients are punctual and well-prepared for meetings
- Arrange travel itineraries, book accommodations, rental vehicles, etc
- Handle incoming calls, schedule appointments, and conduct informational inquiries
- Manage email correspondence, follow up on communications, organize inbox according to client preferences, and notify clients of important messages
- Synthesize data and other content into comprehensive reports and presentation slides
- Upload videos, address negative feedback, and maintain up-to-date account profiles
- Undertake miscellaneous tasks as required
Technical Requirements:
- USB Headset
- Functional Webcam
- Functional Computer
- Internet Service with a minimum speed of 25 Mbps via cable connection
Benefits
- Comprehensive Health Insurance Coverage (HMO)
- Performance-Based Incentive Programs
- Embracing and Inclusive Workplace Culture
- Continuous Upskilling and Development Opportunities
- Full Work-From-Home Arrangement
- Dedicated and Supportive Team Environment
- Pathways for Professional Advancement
- Engaging and Enjoyable Work Atmosphere
