Hi! We're Smartsourcing, looking for an
Executive Assistant who can work with us full-time and on-site!
Where
Crown 7 Business Centre, Pope John Paul II Ave, Cebu City, Cebu
As an
Executive Assistant, you will be reporting directly to our client's Managing Director, the purpose of this position will require the ability to work autonomously and effectively while remaining highly motivated and organized. You will deliver exceptional administration and communication skills with strong attention to detail. The role requires confidence, innovation and the ability to deal with a scope of activities that reach efficient and quality outcomes as directed.
Some of the things we expect you to do are to:
- Provide daily executive administrative support to the Managing Director (MD) and other board directors as necessary
- Complete handling of sensitive and complex information with direction from the Managing Director
- Communicate on behalf of the Managing Director using a variety of means such as phone, email or formal documentation
- Efficient complex calendar management on behalf of the Managing Directors and as otherwise required
- Complete research to support business initiatives and develop business proposals as directed
- Develop and proof all reports and presentations on behalf of the Managing Director as directed
- Act as a Delegation in the absence of the Managing Director as required
- Attending meetings in conjunction with the Managing Director, noting and following up on any required actions
- Provide the Managing Director with an overview of outstanding and follow-up actions to ensure deadlines are met
- Research grant and business opportunities, developing reports and presenting them back to the Board as directed
- Complete travel arrangements and detailed itineraries as required for all Board members and other executives as directed
- Complete remittance and other financial administrative functions as required on behalf of the Managing Director and liaise with the Finance Manager as required
- Act as the administrator for internal working groups as required, including meeting coordination, agenda preparation, and where requested, minute taking including ensuring follow-up actions are managed promptly and accurately
- Planning and execution of organisational events within the scope of budget and business purpose
- Coordinate Board meetings every month including collating all required reports, agenda and completion of minutes and action items following the meeting
- Undertake other activities/tasks/projects as directed
- Develop knowledge of NDIS Practice Standards & Quality Indicators to ensure clear understanding of a registered provider
- Lead by example and maintain consistent professional conduct and behaviour
- Proactively maintain and update knowledge as it applies to legislative and compliance requirements.
Requirements
We would need you to be or have the following:
- Practical Industry Experience
- Industry-related qualifications/certificates
- Highly organized and efficient
- Professional discretion
- Agile and adaptable
- Innovative
- Effective verbal and written communication skills
- Proven industry insights and knowledge
Benefits
Be a part of the Smartsourcing crew !
Smartsourcing was born with the purpose of changing people's lives. Our goal is not only to make sure businesses grow and succeed but also, that you love where you work and thrive. We recruit, train, and support you and provide great benefits. We take pride in the fact we are an award-winning organisation, hailed as one of the best employers and workplaces in Asia as seen on Great Place to Work and HR Asia.
Here's why we think you'd love working at Smartsourcing...
At Smartsourcing, we're all about fostering a positive work environment for you. We're always looking for folks who are unafraid to be their absolute authentic selves because we value diversity and inclusion.
We're proud to be a certified Great Place to Work. We believe that we can expect the best out of you only when you're happy with where you work and what you do. This is why It is so vital for us that you have a healthy work-life balance.
Some of our company perks include:
- Above-industry salary package
- Day Shift
- Fixed weekends off
- HMO coverage for you and your dependent/s after one (1) month
- Free lunch every day
- Free coffee every day (latte, americano, or cappuccino) made by our in-house barista
- Sports wellness clubs including free-diving
- Subsidized gym membership at Anytime Fitness
- Travel opportunities to Australia
- Exclusive discounts in selected restaurants and merchants
- And so much more!
