Executive Assistant

Job Description

• The duties and responsibilities of the Executive Assistant typically include but are not limited to provide high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests and performing clerical functions. The Executive Assistant is a facilitator and communication channel for the executive team and the organization.

• Job Responsibilities

Communication proficiency type reports, memos, letters and other documents

• Facilitate internal communication (e.g. distribute information and schedule presentations)

Complete expense reports for multiple executives

• Ability to record, type and distribute meeting minutes

Heavy Calendar Management

• Coordinate daily calendars and events

Planning appointments

• Make travel arrangements

Time management

• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

• Required Skills

Must speak, read and write fluent English

• Strong communication skills with the ability to interact productively with the team

Keen attention to detail, with an ability to spot errors

• Strong analytical and organizational skills

Work efficiently allocate one's own time efficiently; handle multiple demands and competing priorities; efficiently processes paperwork

• Web and computer navigation

Proficient with Microsoft Excel and Outlook (includes calendar and contact management)

• Well-developed time management and organization skills

• Minimum Qualifications

Flexibility

• Forward looking thinker, who actively seeks opportunities and process solutions

Four-year university degree in Business Administration preferred or equivalent experience in a related field.

• Proficient with the following software programs: OneNote, PowerPoint, Box, Skype, and Bluebeam/Adobe

Demonstrated understanding of the importance of relationship building

• Effective oral and written English communication skills

• Work Hours

Monday Friday 11:00 PM 8:00 AM (includes 1-hr lunch break) Philippine Time

• ShoreXtra Benefits and Perks

Paid training

• 10% Night differential pay from 11:00 pm to 6:00 am only (minus 1 hour lunch)

HMO coverage at day 1

• Monthly Team Engagement Activities

Twice a year team building activity

• Starbucks Monday (last Monday of the month)

Lunch Wednesday (3rd Wednesday of the month)

• Monthly Loyalty Bonus effective 1st Year Anniversary

Milestone Bonus (3rd, 5th, 10th year anniversary)

• 15 leave credits per year (Usable upon regularization)

Additional Leave Credit at 1 year and another every 2 years thereafter.

Job Type: Permanent

Benefits:

• Company Christmas gift

Free parking

• Health insurance

Opportunities for promotion

• Paid training

Transportation service provided
Schedule:

• 8 hour shift

Evening shift

• Monday to Friday

Night shift
Supplemental pay types:

• 13th month salary

Bonus pay

• Performance bonus

Yearly bonus

Ability to commute/relocate:

• Mabalacat, Pampanga: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Can you work on a Nightshift Schedule and Onsite

How soon can you start

Experience:

• Executive Assistance: 2 years (Required)

* Appointment Setting: 2 years (Required)