Position Title: Executive Assistant to the Co-Founders
Location: Remote
Work Hours: US Eastern Time
Company and Position Overview:
Imagine working in a place where every connection you help build has the potential to make waves. At our company were not just pushing paperwere shaping relationships. We operate in a world where the smallest details can lead to the biggest opportunities and making someone feel special isnt just a nice-to-haveits our secret weapon. Were looking for someone who doesnt just get the job done but does it with flair, intuition, and a touch of magicjust like Donna from Suits.
Who is Donna Paulsen Shes the sharp, confident, and indispensable right hand of the top brass in the hit TV show Suits. Donna isnt just an Executive Assistant; shes the person who makes sure everything runs smoothly, often anticipating needs before anyone else even realizes they have them. If you havent seen the show, just know that Donna is the epitome of professionalism, charm, and strategic thinkingall wrapped up in one incredibly capable individual. Heres a sneak peak of who she is.
Now, lets be real: We know that Donna is one of a kind, and finding someone exactly like her is a tall order. But were not looking for a carbon copy. Every person brings their own unique strengths to the table, and thats what makes this role exciting. Were looking for someone who can bring their own blend of intuition, resourcefulness, and a little bit of magic to our team.
Why Youll Love This Role:
- Be the Architect of Connections: Youll ensure our executives have everything they need to forge and maintain powerful relationships. Imagine knowing exactly where key executives will be and strategically planning how our team can make the most of those moments. Its like being the puppet master but with much more class and sophistication
- Craft Unforgettable Moments: From remembering birthdays to sending a surprise gift that hits just the right note, youll be the reason our clients feel valued and remembered. Your touch will turn everyday interactions into memorable experiences
- Own the Role: This isnt just about managing calendarsits about managing relationships. Youll be behind the curtain, making sure everything runs flawlessly, whether coordinating an event or sending out a perfectly timed LinkedIn message. Youll be the one who makes sure everything happens exactly when and how it should
Requirements
What Youll Do:
- Research Like a Pro: Youll dig deep into LinkedIn and other platforms, gathering the intel our executives need to make informed decisions and strategic moves. Youll know whos who, who theyre connected to, and how we can get in front of them at the perfect moment
- Keep Relationships Thriving: While you wont be building relationships directly, youll be the one who makes sure our executives have all the tools they need to do so. Youll craft thoughtful toucheslike sending a Braves hat to a client who loves baseballthat show we care and pay attention
- Orchestrate with Precision: Youll manage schedules, but more importantly, youll manage the opportunities that those schedules create. Youll make sure our executives are always in the right place at the right time, armed with the right information to make an impact. As the Co-Founder described, It's about ensuring that when we bump into someone, they feel like it was natural, even though we've been orchestrating that encounter for weeks.
- Communicate Like Donna: Whether its ghostwriting emails or preparing briefings, your communication will reflect the voice of our executives, ensuring every message is clear, effective, and perfectly timed
- Delight and Surprise: Youll master the art of surprise and delight, ensuring that clients feel appreciated and valued in ways that go beyond the expected. Whether its a handwritten note or a thoughtful gift, youll know just how to make people feel special
Who You Are:
- You have proven experience as an Executive Assistant or in a similar role, and youve been the indispensable right hand to your team
- Youre a research guru with a knack for finding the information others miss, and you love connecting the dots
- LinkedIn isnt just a platform for youits your playground. You know how to navigate it to build and maintain a powerful network
- Your communication skills are top-notch, and you can write in a way that perfectly captures someone elses voice
- Organization is your middle name, and you thrive in environments where you need to juggle multiple priorities without missing a beat
- Like Donna, you have a natural charm and confidence that make you a pleasure to work with, even under pressure
- Discretion and confidentiality are in your DNAyou understand the importance of trust and handle sensitive information with care
Benefits
Why Youll Want to Work Here:
- Youll be part of a team that values your unique abilities and sees you as the linchpin to our success
- The work you do will directly impact the success of our executives and the company as a whole
- We offer a competitive salary and benefits, along with opportunities for growth and development
- Youll have the chance to make this role your own, bringing your creativity and initiative to the table
All good so far :)
If youre excited about being the go-to person who makes everything run smoothly and adds that special touch everyone notices, we want to hear from you.
When you apply, please record a one-minute Loom video introducing yourself and telling us why you think youre the perfect fit for this role. Were looking for creativity, enthusiasm, and an example of how your past experiences make you the right person for this job. We take the time to watch each video carefully, so make this your opportunity to shine!
