Starfish is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot. And we're looking for an Executive Assistant to start immediately!
Responsibilities
- Create and send statements or invoices, track payments, and record company expenses
- Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings 3. (e.g., for comparative analysis)
- Store and organize documents and files
- Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes
- Research products, purchase goods & secure samples
- Store, update & collect information for marketing and sales campaigns through a CRM system
- Monitor projects, conduct internal communication & organize company data
- Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings
- Prepare itineraries, book hotels, rental cars, etc
- Convey information to incoming calls & make calls for appointments or conduct informational inquiries
- Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails
- Synthesize data & other content into cohesive reports and presentation slides
- Upload videos, manage negative reviews, and keep the account profile up to date
- Ad hoc tasks
Requirements
- Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
- Bachelor's degree or any certificate course (required)
- Excellent phone, email, and instant messaging communication skills
- Excellent English communication skills, both written and verbal (at least B2 level)
- Solid organizational & time management skills
- Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
- Experience with word-processing software and spreadsheets (e.g., MS Office)
- Knowledge of online calendars and scheduling (e.g., Google Calendar)
- Proactive attitude & willingness to be trained
- Able to work on a graveyard shift
Technical Requirements
- USB Headset with Noise Cancellation feature
- Working Webcam
- Computer with at least 1.8 GHz processor and at least 4GB RAM
- Main Internet Service Speed: at least 25 Mbps cable connection
- Backup Internet Service Speed: at least 10 Mbps
Schedule: US work hours (20-40 hours per week)
Benefits
- Health Insurance (HMO)
- Performance Incentives
- Job Security and Stability
- Paid Training
- Inclusive Culture
- Upskilling Opportunities
- 100% Work-From-Home
- Exceptionally Supportive Team
- Opportunities for Career Growth
- Fun Work Environment
- Holiday & Overtime Pay
Salary Package (with HMO)
- Entry Level (1-3 years of experience): Up to PHP 53,000
- Intermediate Level (3-5 years of experience): Up to PHP 64,000
- Expert Level (5+ years of experience): Up to PHP 80,500
