Executive Assistant | Night Shift

Executive Assistant | Night Shift

Location: Cebu City

Shift: 9:00 PM 6:00 AM, Monday to Friday

Arrangement: Onsite

Unlock your potential! At TOA Global, we are obsessed with helping people thrive in their businesses, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, Philippines, South Africa, and South America, supporting our global clients in the accounting industry.

• About this role

The Executive Assistant plays a crucial role in our team, overseeing the entire accounting cycle. Their primary responsibilities include;

• Work closely with executive to facilitate priorities on a daily and weekly basis.

Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters

• Dealing with income email, often corresponding on behalf of executive.

Managing executive's incoming phone calls in a polite and professional manner

• Screening inquiries and requests and handling when appropriate

Producing documents, briefing papers, reports and presentations.

• Maintaining comprehensive and accurate records

Performing minor accounting duties to assist the executive in maintaining organizational KPI data.

• Develop and maintain office systems, including data management and filing.

Develop and maintain client onboarding systems, initial project workflow management and assist with staff assignment.

• Organizing meetings, including scheduling, sending reminders.

Assisting team with general administration tasks.

• Building and maintaining relationships with both clients and internal team members.

Attend key meetings with executive, as necessary.

• About you...

We are looking for an A-star individual, passionate and competent with what they do and bringing the WOW with the following qualifications:

• A degree in Business Administration or Organizational Management is preferred, or appropriate education with relevant certifications.

At least 5 years EA/Admin exp and using Gmail and Outlook (Word, Excel, PowerPoint)

• Proficient creating contact groupings and organizing inbox

Attention to details, multitasking, good time management, can handle sensitive information with discretion

• Has worked in a finance/acctg industry

Good english comms, verbal and written

• _Plus: CA exp_

• What you need to know

High degree of attention to detail and multi-tasking

• Ability to work independently and prioritize tasks

Works well under pressure and in a fast-paced environment, flexible and adaptable

• Strong time management and organizational skills

Excellent written and verbal communication skills

• The ability to anticipate potential issues and proactively address them is valuable in this role.

The ability to handle confidential information with discretion and professionalism is crucial.

• Proficient in Microsoft Office and familiarity with other relevant tools and technology.

_Salary and other benefits_

• Competitive basic salary

4,500 non-taxable allowances

• 10% night differential

_Benefits_

• The best Health and Insurance Plan (up to 50k maternity benefits; enroll your dependents, parents, or common-law partner)

Enjoy your Tenure Recognition Program with additional free HMO-dependent or Cash incentives.

• An Annual Performance Review with a Salary Increase

Logging off on time for you to enjoy more personal time.

• International career growth and connections

Access to certifications and courses from the Ab2 Institute of Accounting

• Unlimited cash incentives for hired referrals.

Having weekends off and taking up to 21 paid leave days

• A family-first culture and work-life fulfilment.

20+ options of free coffee and chocolate drinks

• Billiards, table tennis, or foosball in our breakout room

Exclusive TOA merchandise and fun onsite activities

• Healthy workplace near residences, malls, restaurants, and sports hubs

• We live by our values to cultivate and foster growth and innovation.

• BE AWESOME: Exceptional individuals create collective genius. We celebrate success, reward outstanding performance, and make work fun by fostering a supportive and inspiring environment.

• KEEP IT REAL: We value honesty, accountability, and open communication. We own our actions, prioritise compassion, empathy, and understanding, and foster meaningful conversations.

• BRING THE WOW: We strive for excellence in everything we do. Going the extra mile is our standard, as we are committed to delivering outstanding results.

• DREAM BIG, ACHIEVE MORE: We embrace a culture of continuous learning, exploration, and improvement. With ambitious goals, we constantly seek knowledge and self-improvement.

• Visit us at: _https://careers.toaglobal.com/_

• Join TOA Global and experience the difference!

_We passionately embrace diversity and inclusion in all aspects of our organisation. We believe by fostering an environment that values and celebrates individuals from diverse backgrounds, we unlock innovation, drive creativity, and amplify our ability to serve our customers and communities with excellence._

Job Type: Full-time

Benefits:

• Company Christmas gift

Life insurance

• Opportunities for promotion

Schedule:

• 8 hour shift

Evening shift

• Late shift

Monday to Friday

• Night shift

Supplemental Pay:

• 13th month salary

Education:

• Bachelor's (Required)

Experience:

Executive Assistant: 5 years (Required)