Executive Assistant

DUTIES AND RESPONSIBLITIES

• Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive's behalf

Maintaining comprehensive and accurate records

• Performing minor accounting duties for the COO

Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary

• Answering phone calls in a polite and professional manner

Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department

• Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters

Organize and file paperwork, documents and computer based information.

• Arrange local destinations, travel bookings & requirements, and hotel bookings.

Perform other related tasks assigned by COO

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Daily monitoring of orders in all channels

• Make sure we get the correct items back from Lazada and Shopee after items are shipped

Sales updating in all channels including SH Ecomm

• Uploading of new items

Deactivation/Delisting of items out of stock

• Promo Encoding of campaigns

Reply customer inquiry and concerns

• Payment Monitoring

Make sure we got paid by Lazada and Shopee accurately

• Perform other related tasks assigned by Sales Manager

Reporting of orders

• Monitoring of Deliveries

Monitoring of cancellations and returns

• Joining of online campaigns in all sales channels making sure all items, discounts and promo periods are all successfully encoded.

Perform other related tasks assigned by Marketing Managers

• Assistance in online store management from updating banners, store modules, product photos etc.

Coordination with photography of products, ad materials and set-up during events.

• Handling of all accounts for barter and endorser contracts including goods for photoshoot and sampling, release of items. Prepares and files endorser forms and other necessary documents.

Application and processing of DTI permits for all promotions with necessary documents.

• JOB QUALIFICATIONS

At least with a Bachelor's Degree in Business Administration, Marketing and/or related field.

• Having a background in Finance and Accounting is an advantage.

Having a background in market research, product development and/or statistical analysis is an advantage.

• Fresh Graduates are encouraged to apply.

• Skills and Abilities

Computer Literate: proficient in one or more Office Productivity Software (e.g.; MS Office)

• Familiar with Finance and/or Accounting Systems

Possesses strong Organizational and Analytical Skills

• With excellent Written and Oral Communication Skills

With good Change Management Skills.

• With good Advocacy, Facilitation, and Presentation Skills.

With good Interpersonal Relationship Skills

Job Types: Full-time, Permanent, Fresh graduate

Pay: Php18,

• 00 - Php20,000.00 per month
  
  Benefits:
• Employee discount

Health insurance

• Promotion to permanent employee

Schedule:

• 8 hour shift

Supplemental pay types:

• 13th month salary

* Bonus pay