Be a part of our fast-growing team and unchain all the possibilities!
We are looking for an Executive Assistant that possesses a high level of technological proficiency, organizational skills, and the ability to handle sensitive information with discretion. The successful candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail.
You will provide the best service to our partner client by performing these tasks:
- Report directly to the CFO.
Manage company insurance (liability & property) and claims processing.
- Manage general company administration email inbox and incoming corporate mail.
Maintain and manage the company's legal entities, ensuring compliance and accurate documentation.- Assist company Controllers to streamline and facilitate the effective workflow of the full-cycle accounting process.
Organize documents & files and control the accuracy, completeness of, and access to programs and data.
- Contribute to the finance team's effort to continually improve processes and procedures.
Respond professionally and timely to internal & external inquiries.- Assist in the development, write-up, modification and implementation of accounting procedures, systems and internal controls.
Assist with various month-end, quarter end and year-end financial close activities as needed.
- Produce and distribute financial reports and information as requested.
Communicate financial information in an understandable form for non-technical people using both written and verbal skills.- Performs other finance and accounting-related duties as assigned or apparent.
_Technology Expertise:_- Develop in-depth knowledge of all accounting and finance technology systems used within the company, including ERP systems, financial reporting tools, and any other relevant software.
Act as the go-to person for troubleshooting and resolving system-related issues, leveraging technical knowledge to diagnose problems and implement effective solutions promptly.
- Proactively identify opportunities to enhance system capabilities and workflows. Collaborate with the finance team to design and implement system improvements that drive efficiency and accuracy.
Stay up to date with the latest advancements in accounting and finance technology. Regularly participate in training programs and webinars to maintain and expand expertise.
_Strong Organizational Skills:_- Demonstrates exceptional organizational abilities to manage multiple tasks, schedules, and projects efficiently. Keeps track of important deadlines and ensures timely completion of assignments.
Ability to keep others organized by implementing effective systems and processes. Coordinates with team members to maintain a structured workflow and facilitate smooth operations.
- Pays meticulous attention to detail, ensuring that all documents, files, and records are accurately maintained and easily accessible.
Effectively prioritizes tasks based on urgency and importance, ensuring that critical activities are addressed promptly.- Maintains comprehensive and up-to-date documentation, including meeting minutes, project plans, and procedural guides, to support team activities and decision-making.
Anticipates potential organizational challenges and proactively develops strategies to address them, ensuring continuous improvement in administrative processes.
_Highly Self-Motivated and Proactive:_
- Demonstrates the ability to take initiative and act independently with minimal supervision, consistently seeking ways to contribute and add value.
Proactively identifies opportunities for improvement and takes the necessary steps to implement changes, enhancing efficiency and effectiveness in processes.- Exhibits a strong sense of ownership and accountability, driving tasks and projects to completion without constant oversight. Takes responsibility for outcomes and follows through on commitments.
Employs critical thinking skills to analyze situations, identify problems, and develop innovative solutions. Approaches challenges with a logical and strategic mindset.
- Demonstrates reliability and dependability in all aspects of work. Consistently meets deadlines, maintains a high level of performance, and can be counted on to deliver quality results.
Works collaboratively with team members, fostering a positive and productive work environment. Effectively communicates and cooperates with others to achieve common goals and support team success.
Degree in Accounting or Finance or Business Systems or Business Administration or similar.- 2 years of experience as an Executive supporting a C-Level Executive or VP/Director-Level.
Prior experience with a US-based company preferred.
Experience in basic accounting functions.
- Advanced English, both written & verbal.
Proficient in using MS Excel.
Above-industry salary package and incentives.- Free learning and development courses for your personal and career growth.
Dynamic company events.
- Opportunities for promotion.
Free meals and snacks.
Job Type: Full-time
Benefits: Opportunities for promotion
Schedule:
Supplemental Pay:
Education:
Experience:
- Microsoft Excel: 2 years (Required)
Accounting: 2 years (Required)
Executive Assistant: 2 years (Required)
