Executive Assistant (HR Assistant)

Apply here: emrgonline.com/careers/#career-form-wrap

• About us: emrgonline.com

EMRG is an award-winning Digital Marketing Agency based in Los Angeles. With a team of experienced professionals for each service line, we offer a wide range of digital marketing solutions that are customized to meet the unique needs of each client. We are renowned for our outstanding customer service and ability to deliver exceptional results. As a leading agency in the industry, we have established ourselves as a reliable partner for businesses looking to grow and expand their online presence.

As our company continues to grow, we are also committed to expanding our philanthropic goals and supporting children in need worldwide.

• Job Description: HR Executive Assistant

• Position: HR Executive Assistant

• Reporting to: HR Manager and COO

• Location: Remote

• About the Role:

We are seeking a dedicated and detail-oriented HR Executive Assistant to join our team. The ideal candidate will support the HR Manager and COO with a variety of administrative tasks, ensuring smooth and efficient operations within the HR department and executive office. This is a remote position, offering the flexibility to work from anywhere.

• Key Responsibilities:

Payroll Processing: Accurately process payroll on a bi-weekly/monthly basis, ensuring timely and accurate payments to all employees.

• Screenshot Review: Regularly review employee screenshots to monitor productivity and compliance.

Administrative Support to COO:

• Assist the COO with daily administrative tasks.

Manage the COO's email inbox, prioritizing and responding to emails as necessary.

• Maintain and organize the COO's calendar, scheduling meetings, appointments, and travel arrangements.

Invoice Follow-Up: Proactively follow up on outstanding invoices to ensure timely payments from clients.

Accounts Payables: Manage accounts payable functions, including the processing and reconciliation of invoices.US Taxes: While not a primary requirement, knowledge of US tax processes is a plus.

• Administrative Support to HR Manager:

Assist the HR Manager with various administrative tasks.

• Support HR functions such as employee onboarding, record keeping, and compliance tracking.

• Qualifications:

Proven experience as an executive assistant or in a similar administrative role.

• Experience in HR or payroll processing is highly desirable.

Experience with graveyard shift work or willingness to work graveyard shifts.

• Excellent organizational and multitasking abilities.

Strong attention to detail and accuracy.

• Proficient in Google Suite (Gmail, Google Calendar, Google Drive, Google Docs, Google Sheets) and other relevant software.

Strong communication and interpersonal skills.

• Ability to work independently and manage time effectively in a remote work environment.

Familiarity with US tax processes is a plus.

• Key Competencies:

Confidentiality: Maintain the highest level of confidentiality regarding employee and company information.

• Proactive: Anticipate needs and take initiative without needing detailed instructions.

Problem-Solving: Identify and resolve issues efficiently.

• Adaptability: Adjust to changing priorities and work well under pressure.

Communication: Clearly convey information and effectively interact with colleagues at all levels.

• Benefits:

Competitive salary

• Flexible remote work environment

Opportunity for growth and development within the company

Job Type: Full-time

Schedule:

• 8 hour shift

Monday to Friday

Experience:

• Executive Assistant: 1 year (Preferred)

Language:

English (Preferred)