Executive Assistant

Position Summary

The Executive Assistant will play a crucial role in supporting senior executives by managing reports, schedules, coordinating meetings, handling communications, and performing various administrative tasks. The ideal candidate is a detail-oriented professional with excellent organizational and multitasking skills.

Key Responsibilities

Calendar Management:

Schedule and coordinate meetings and appointments efficiently.

Communication:

Monitor GroupMe, the company's communication tool for store-wide interactions.

Meeting Coordination:

Organize and prepare materials for meetings, ensuring all necessary information is available.

Administrative Support:

Handle confidential information with utmost discretion.

Maintain organized filing systems and databases.

Assist with special projects and research tasks as needed.

Finance Administrative Support:

Perform QuickBooks data entry and reconciliation tasks.

Customer Service Support:

Act as the first point of contact for billing, payments, or collection issues, providing prompt and effective resolutions.

Marketing Support:

Assist in marketing efforts and track customer and employment initiatives.

Ad Hoc Tasks

Perform other duties as assigned to support the team and organizational objectives.

Qualifications

Education:

Bachelor's degree in Business Administration or related field preferred.

Experience:

Minimum of 5years of experience as an executive assistant or similar role.

Prior experience in a salon business is a plus.

Familiarity with these tools is a plus but not required:

SalonUltimate

Bonusly

SOCiGoApp

Geckoboard

Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Excellent written and verbal communication skills.

Strong organizational and multitasking abilities.

Ability to work independently and prioritize tasks effectively.

Discretion and confidentiality in handling sensitive information.

Attributes:

Professional demeanor and appearance.

High level of attention to detail.

Strong problem-solving skills.

Ability to adapt to changing priorities and handle pressure.