CHICAGO: Green Office Partner is hiring a highly-skilled Executive Assistant for our C-Level Executive. We specialize in the development of document workflow solutions and managed print services that increase security, control costs, and improve the efficiency of our partners. As one of the nation's largest solutions providers, we receive top-level support from industry leaders like Xerox and HP. We are located at 8601 W. Bryn Mawr Ave, Suite 109, Chicago, IL
We have been ranked #1 best places to work in Chicago by Crain's Chicago Business.
We are seeking a highly organized and proactive Executive Assistant to provide top-tier support to our C- Executive. This role is crucial in ensuring the smooth operation of the executive's office by helping manage projects, creating and quality-checking spreadsheets, facilitating effective communication, and providing comprehensive administrative support. If you are a detail-oriented professional with strong project management skills and a knack for strategic planning, we invite you to join our dynamic team.
Benefits:
Full-time salaried position
Paid vacation
Flexible work environment
A young & entrepreneurial culture
Career advancement path
This is a fast-paced and fun environment. Don't be surprised if you find yourself on a chartered bus en-route to a concert with our partners and customers!
Internet Access
Paid holidays and vacations
Key Responsibilities:
Project Management: Assist in planning, executing, and overseeing projects from inception to completion. Help ensure projects are delivered on time, within scope.
Spreadsheet Creation and Quality Control: Develop and maintain complex spreadsheets to support various business functions. Conduct thorough quality checks to ensure accuracy and reliability of data.
Communication: Act as a liaison between the C-Level Executive and internal/external stakeholders. Facilitate clear and effective communication through emails, reports, and presentations.
Administrative Support: Provide comprehensive administrative support, including calendar management, meeting coordination, travel arrangements, and expense reporting.
Strategic Support: Assist in strategic planning and execution of initiatives. Prepare briefing materials, reports, and presentations for the executive.
Confidentiality: Handle sensitive information with the utmost confidentiality and discretion.
Skill Set:
Technical Skills: Proficiency in Google and Microsoft Office Suite, particularly Excel and PowerPoint. Experience with project management tools is a plus.
Communication Skills: Excellent written and verbal communication skills. Ability to interact professionally with all levels of staff and external parties. Enhanced with advanced listening and questioning, and explaining skills.
Organizational Skills: Exceptional organizational skills with a strong attention to detail. Ability to multitask and prioritize effectively in a fast-paced environment.
Problem-Solving Skills: Strong analytical and problem-solving abilities. Ability to anticipate needs and proactively address them.
Professionalism: High level of professionalism, integrity, and reliability.
Out of Box Thinking: Proven ability to think out-of-the box in working with a customer in designing alternative document workflow solutions.
New Information: Proven ability to assimilate new information quickly.
A MUST: Has a good sense of humor.
Qualifications:
Education: Bachelor's degree in Business Administration, Management, or a related field.
Experience: Minimum of 3-5 years of experience as an Executive Assistant, preferably supporting C-Level executives.
