Objectives of this role - Support the President primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
- Maintain and refine internal processes that support high-ranking executives company wide, and coordinate internal and external resources to expedite workflows.
- Manage communication with employees by liaising with internal and external executives on various projects and tasks.
- Plan and orchestrate work to ensure that senior executives priorities are met, organizational goals are achieved, and best practices are upheld.
- Manage professional and personal scheduling for PRESIDENT, including agendas, mail, email, phone calls, client management, and other company logistics.
- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
- Manage senior executives travel logistics and activities, including accommodations, transportation, and meals.
- Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database.
- Maintain professionalism and strict confidentiality with all materials.
- Organize team communications and plan events, both internal and off-site.
- Required skills and qualifications
- Proven work experience as Executive Assistant, Personal Secretary or similar role.
- Excellent written and verbal communication skills.
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
- Proficiency with office productivity tools and an aptitude for learning new software and systems.
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Ability to maintain confidentiality of information related to the company and its employees.
- Excellent English (verbal and written) communication skills.
- Can drive 4 wheels
- Must be willing to work onsite at Bian Laguna
Job Type: Full-time
Benefits:
Company events Opportunities for promotion
Promotion to permanent employee
Supplemental Pay: Bonus pay
Education:
Experience:
* Executive Assistant: 2 years (Preferred)
