Are you an executive assistant who thrives on juggling multiple projects with grace, staying calm under pressure, and maintaining impeccable organization Do you pride yourself on being self-directed, proactive, and unafraid to introduce innovative ideas to boost efficiency
If you're dedicated to delivering exceptional results with precision, we have the perfect opportunity for you!
WHAT'S IN IT FOR YOU
- Competitive compensation package tailored to your experience and expertise;
- Quarterly bonuses and Performance based bonuses
- Enjoy a two-week period of non-working time per annum;
- Align your working hours for effective collaboration (9AM - 6PM/ Tues-Sat 12AM - 9AM PH time). Please note Arizona does not observe daylight saving time, so it remains on MST year-round, which means it aligns with Pacific Daylight Time (PDT) during the summer months when other states switch to daylight saving time.
- Embrace the convenience of remote work - operate from the comfort of your home;
- Secure a full-time role as an Independent Contractor, with no BPO involvement!;
- Unlock a fulfilling career path with ample learning opportunities;
- Exciting, relationship-based company that genuinely cares about its people and clients;
- Join a forward-thinking company that values independence, transparency, craftsmanship, and knowledge, fosters empowerment, recognizes high performance, and embraces a close-knit family culture.
CLIENT BACKGROUND
Our client is a US-based accounting firm. They believe in the power of numbers and the freedom in knowledge. Their mission is to help businesses thrive with sustainable accounting solutions.
Their services are designed to serve any business looking to maximize profitability through accounting-based strategies. They seek partnerships with clients of shared values in learning and stewardship. With their extensive experience and knowledge, clients can expect exceptional accounting services tailored to their needs.
DUTIES AND RESPONSIBILITIES:
- Schedule and manage appointments, client calls, and meetings, ensuring optimal time management.
- Conduct warm lead follow-up to set up appointments and maintain relationships with clients.
- Prepare and finalize reports, contracts, proposals, and gather necessary information for meetings.
- Assist in on-boarding new clients through information/document gathering and coordination
- Some misc report gathering for meetings/audits etc
- Assist in writing and updating Standard Operating Procedures (SOPs) to maintain clear and efficient processes.
- Help streamline and improve internal workflows and processes to enhance overall efficiency.
- Manage multiple projects, tracking deadlines and ensuring timely completion.
- Oversee CRM systems, maintaining accurate client records and project statuses.
- Manage email and inbox communications, prioritizing responses and drafting correspondence on behalf of the executive.
- Take meeting notes, distribute minutes, and follow up on action items.
- Manage social media accounts, assist with content creation, and distribute updates.
- Handle administrative tasks such as travel arrangements, expense reports, and document management.
- Other ad hoc tasks as assigned
QUALIFICATIONS
- At least 3+ years of experience as an Executive Assistant; experience working in a US accounting firm is a big plus!
- Background in accounting/bookkeeping or tax is a must- Quickbooks Online familiarity a must
- Strong administrative and project management skills.
- Tech-savvy with a keen attention to detail and ability to navigate multiple software programs
- Confident in taking phone calls and managing client communications.
- Willing to work on Pacific Time to ensure collaboration with clients.
ADDITIONAL REQUIREMENTS
- Personal equipment
- Reliable, secure stable and high-speed internet
- Work Environment: Be able to work privately (you're accessing confidential financial information) during work hours.
DESCRIPTION OF IDEAL CANDIDATE
- Communicative and Collaborative: You have a natural inclination for open dialogue, contribute actively to group discussions, share ideas seamlessly, and build positive relationships with team members.
- Efficient and fast: You have exceptional ability to maximize productivity while maintaining high-quality results. You are a well-rounded professional who combines speed with precision, adaptability, and strong interpersonal skills.
- Extramiler - You're an extra miler who is a dynamic and highly motivated professional who consistently exceeds expectations.
- Highly Accountable: You take full ownership of your responsibilities and actions. You have a strong sense of responsibility, ensuring you meet deadlines and deliver results with utmost dedication and precision.
- Highly Organized and Systematic: You have an innate ability to create order out of chaos, implementing systems that streamline processes and boost efficiency. Your workspace is a model of tidiness, and you excel at keeping not just your own tasks but the entire team's responsibilities neatly aligned.
- Open to feedback - You possess the humility, resilience, and adaptability to not only receive feedback gracefully but also use it as a stepping stone to personal and professional development.
- Proactive and Self-Starter - You thrive in taking initiative and driving projects forward. With a natural inclination for proactivity, you don't wait for instructions but instead anticipate needs and seize opportunities.
Are you the Executive Assistant we've been looking for
If you're eager to seize the opportunity, send in your application, and let your journey to success begin!
