Executive Assistant

About the role

CoreData is seeking a highly organized and detail-oriented person to perform administrative duties to support the operations of a global research business.

Based in Manila and reporting directly to the CEO in Sydney, Australia, you will have the opportunity to engage with senior leaders and gain insights into the intricacies of business and market development within the financial services industry.

The ideal candidate will have a wide range of administration and clerical skills including the Microsoft suite of programs, including PowerPoint, Excel, Word, and Outlook.

This is a busy role that requires a highly organized self-starter who is able prioritize, multitask and work within a global team. Liaising with teams in Australia, Manila, London and Boston, you will form part of a small, close-knit leadership group developing the business and research operations globally.

About You

You are naturally detail-oriented and have a high sense of confidentiality. Motivated and passionate, you relish working in a fast-paced, highly collaborative environment and are comfortable delivering to tight deadlines.

You enjoy dealing with a range of stakeholders and multi-tasking across client projects, demonstrate a willingness to learn, and have a keen desire to progress your career.

Duties and responsibilities:

What you'll be doing

Assist with daily administrative duties and complete a broad variety of administrative tasks that include:

• Coordinating Outlook calendars and travel arrangements for the CEO and senior management team members as needed.
• Organizing internal and external meetings.
• Facilitating team reporting of activity, pipeline, sales and reviews on behalf of the CEO.
• Distributing marketing communication and materials.
• Assisting with workload overflow, including preparing contracts and other documentation as necessary.
• Other ad hoc duties as required.

Minimum Qualifications

What you'll bring to the role

• Fluent in English, with excellent written and verbal communication skills.
• Exceptional organizational skills with a keen attention to detail.
• Ideal for an ambitious recent graduate or an individual with up to 3 years of experience in a similar role supporting upper-level management, preferably in the financial or professional services sector.
• Strong interpersonal skills and the ability to cultivate relationships with stakeholders.
• Proficiency in Windows, MS Word, Excel and PowerPoint.
• Capable of working independently while exercising professional discretion.

Why you should join

CoreData is proud of its entrepreneurial, start-up culture where training is very hands on and there is an atmosphere in which teams are tight and colleagues help each other. Your work will be interesting, challenging and provide opportunities for personal and career development.

We value long-term professional relationships with our people. We are a meritocracy where people are promoted without having to spend a minimum amount of time in their role. We promote a flexible working environment that includes remote work and occasional in-office team and development days as part of our operational rhythm.

At CoreData we are firm believers in supporting staff to continue their own professional development and education. Employees regularly undertake employer-sponsored formal training and education outside of the workplace, including both university degrees and courses that are directly linked to their role.