Executive Assistant

Key Responsibilities:

As an Executive Assistant, you will provide high level administrative support to the executive team, ensuring smooth operations and effective communication within our firm. You will manage schedules, coordinate meetings, oversee administrative staff, and handle confidential information. Your role will be crucial in serving as a key liaison between executives and internal/external stakeholders, contributing to the efficiency and success of our company.

• Job Description:

• Executive Support:

Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.

• Prepare and edit correspondence, communications, presentations, and other documents.

Handle confidential and sensitive information with discretion.

• 2. Meeting Coordination:

Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on actions items.

• Ensure meeting rooms are prepared and equipped with necessary materials and technology.

• 3. Administrative Management:

Oversee the administrative staff, providing guidance, training, and performance evaluations.

• Develop and implement office procedures and policies to improve efficiency and productivity.

Manage office supplies and equipment, ensuring availability and functionality.

• 4. Communication:

Act as a liaison between executives and internal/external stakeholders, ensuring clear and effective communication.

• Draft and distribute executive communications, including emails, memos, and reports.

• 5. Project Support:

Assist with special projects and initiatives as assigned by the executive team.

• Conduct research, compile data, and prepare reports to support decision-making.

• 6. Financial Administration:

Monitor and manage budgets, expense reports, and invoices for the executive office.

• Coordinate with the finance department to ensure accurate and timely financial processing.

Job Types: Full-time, Permanent

Pay: Php18,000.00 - Php20,000.00 per month

Benefits:

• Health insurance

On-site parking

• Opportunities for promotion

Paid training

• Pay raise

Schedule:

• 8 hour shift

Monday to Friday
Supplemental Pay:

• 13th month salary

Commission pay

• Overtime pay

Education:

• Bachelor's (Required)

Experience:

• Executive Assistant: 1 year (Required)

Business Administration, Management: 1 year (Required)

Language:

* English (Required)