Executive Assistant

Provide a high level of confidential executive and personal support to the CEO.

Draft correspondence and other formal documents relating to the department and the properties.

Maintain and update company policies and procedures for management and maintenance personnel.

Screen telephone calls and visitors and resolve routine and complex inquiries. Handle incoming calls for the CEO.

Schedule and maintain calendar of appointments, meetings, and travel itineraries, and coordinate related arrangements.

Monthly reconciliations for credit cards.

Assist/coordinate with executive management meetings, conferences, conference calls and other types of meetings.

Prepare weekly, monthly, quarterly, and annual reports.

Establish, develop, maintain, and update filing system. Retrieve information from files when needed.

Act as a liaison with other departments and outside agencies. Handle confidential information and explain policies when necessary.

Supervise employees working within the operations department and front office along with maintaining and ensuring the responsibilities within the department are completed.

Assist with special projects or events.

Previous experience working with Executives or in similar positions.

Ability to work in a fast-paced environment, prioritize and multitask.

Excellent written and verbal communication skills.

Strong attention to detail and organizational skills.

Proficient in Microsoft Word, Excel, Publisher, and Power Point.

Possess professional appearance.