Event and Admin Coordinator

Join Our Professional Community: Forge Connections, Shape Futures, Together, Powering Businesses Worldwide!

Are you ready to be part of a professional community that's powering businesses globally to save, grow, and transform Do you want to work with innovative technology, alongside talented professionals who share your passion for excellence Look no further - hammerjack has the perfect opportunity for you!

• Role: Event and Admin Coordinator

• Location & Work Set-Up: Hybrid in Makati

• About Us:

At hammerjack, we're not just another outsourcing company - we bring together skilled professionals from the Philippines with businesses worldwide, leveraging expert operations and the latest technology to create connections that empower our community. Our mission To improve lives by fostering meaningful professional relationships and driving success on a global scale.

• Our Impact:

Over the years, we've built workplaces that empower employees to thrive, contributing in meaningful ways to the success and culture of companies around the globe. With our focus on professional services and our people-first culture, hammerjack has become a trusted partner for businesses and professionals alike, humanizing the outsourcing industry one connection at a time.

• DUTIES AND RESPONSIBILITIES

• Key Responsibilities

• Event Coordination:
• Plan, organise, and execute various events, including meetings, conferences, Forums

Coordinate logistics such as venue, catering, materials preparation, and post-event follow-up.

• Collaborate with internal teams and external vendors to ensure seamless event execution.

Experience with Humanitix

• Administrative Support:
• Provide general administrative support to the organisation, including but not limited to handling correspondence, scheduling appointments and managing inboxes and calendars

Assist in the preparation of templates, presentations, reports, excel files and other documentation as required.

• Maintain organised and up-to-date files, documents and databases.

Manage customer database (Salesforce) and ensure data accuracy for targeted marketing efforts.

• Coordinate with the internal team to gather content and ensure consistency in messaging.

Act as a point of contact for event-related inquiries, both internally and externally.

• Communicate effectively with events coordinator, team members, vendors and members to ensure a clear understanding of expectations and requirements.

Assist in the collection, organisation and analysis of marketing data (surveys via-survey monkey) to support decision-making processes.

• Support the creation and distribution of marketing materials, including brochures, presentations (Canva and MS PowerPoint) and promotional content (Canva).

Open to learning new digital tools.

• Problem Solving:
• Anticipate and address any issues or challenges that may arise, providing quick and effective solutions.

• QUALIFICATIONS

Bachelor's degree in business administration, event management, business marketing, or a related field.

• Proven experience in event planning and general administration.

Strong organizational and time-management skills.

• Proficient in Microsoft Office Suite and event management software Humanitix, proficient or some experience with Canva, ADOBE Editor

Experience in CRM use i.e. Salesforce (updating database); Survey Monkey

• Ability to work independently and collaboratively in a small team environment.

Detail-oriented with a focus on accuracy and quality

• Strong English communication skills (verbal and written)

Ability to take direction and ask questions from various line managers

• Ability to handle multiple tasks simultaneously

Professional demeanor and strong interpersonal skills.

• What's in It for You:

Flexibility: Work remotely or from one of our inspiring offices and enjoy a better work-life balance!

• Inspiring Workspaces: Our offices are strategically located and designed to fuel your best work.

Free Unlimited Barista Coffee and Booze: Enjoy refreshments from our cafe and beverage bar.

Dynamic Open Spaces: Conducive for productivity and creativity.State-of-the-Art Security: Ensuring your safety and peace of mind.

• Game Rooms: Take a break and unwind with our recreational facilities.

Competitive Compensation: Your talents deserve to be rewarded! We help you negotiate with our clients.

Professional Growth: Access to ongoing training and development opportunities to help you reach your full potential.A Supportive Community: Join a diverse and inclusive team that's dedicated to your success.

• Global Impact: Be part of something bigger and make a difference on a global scale.

• Ready to Make a Difference

If you're ready to join a dynamic team and be part of something truly special, we want to hear from you! Apply directly on this job ad, and let's forge a brighter future together! Let's forge a brighter future together!

_hammerjack is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees._

Job Type: Full-time

Benefits:

• Company events

Free parking

• Health insurance

Life insurance

• On-site parking

Staff meals provided
Schedule:

• 8 hour shift

Day shift

• Monday to Friday

Supplemental Pay:

• 13th month salary

Experience:

• Event Planning: 1 year (Preferred)

Admin Support: 1 year (Preferred)