GrowthAssistant is hiring for
Executive Assistants! This role entails delivering high-level support to our dynamic CEO and is integral, requiring the management of complex calendars, coordination of travel logistics, and organization of high-profile events. The EA will function as a key stakeholder, collaborating closely with the CEO to facilitate strategic decision-making processes while ensuring the seamless execution of day-to-day operations.
While you will be an independent contractor working for GA, you will enjoy benefits such as the following:
- 100% Work From Home
- Attendance, Performance, and Referral Bonuses
- Paid Holidays and Time Offs
- Health Insurance (Guaranteed after 90 days)
- Continuous Learning and Development
- Annual Merit Review (with additional benefits)
- Bi-weekly salary payout
- Work-Life Balance
Responsibilities
This role is highly collaborative and requires frequent interaction, utilizing tools like Slack, Google Drive, Notion, and WhatsApp on a daily basis. While additional responsibilities may arise beyond those listed below, you will generally be accountable for the following tasks, operating with a significant degree of autonomy and independence:
- Event Planning:
- Collaborate with the executive team to plan, organize, and execute virtual and in-person events
- Coordinate event logistics such as venue selection, catering, audiovisual needs, and attendee management, while managing budgets efficiently
- Travel, Calendar, and Email Management:
- Be an expert with Google Calendar: booking, rescheduling, coordinating, and moving meetings based on changes to the CEO's calendar
- Arrange travel itineraries, accommodations, and transportation for the executive team
- Manage complex calendars, schedule meetings, and handle email correspondence, drafting responses as needed
- Manage the CEO's email inbox: organizing, arranging, and coding all emails accordingly
- Information Processing and Critical Thinking:
- Synthesize information accurately, ensuring key details are communicated to executives
- Anticipate needs, identify solutions, and streamline processes through proactive problem-solving
- Receive confidential information and process accordingly with a high level of confidentiality
- Time Management and Multitasking:
- Prioritize tasks effectively to meet deadlines, managing competing priorities with excellent time management skills
- Schedule meetings across time zones and create detailed travel itineraries
- Project Management::
- Lead and coordinate various projects, ensuring timely execution and alignment with company goals
- Document processes and projects in Notion and other project management resources
- Ad-hoc Tasks:
- Provide support for any additional tasks as required by the CEO
Must-haves
- 4+ years of Executive Assistant role supporting CEO and other C-Suite members at the same time
- Demonstrated experience supporting C-level executives in fast-paced environments, particularly in executive support or administrative roles, with an emphasis on event planning and travel coordination
- Proven expertise in event management, encompassing budgeting and the creation of multimedia content, with a creative flair for developing promotional materials
- Preferably experienced in booking U.S. domestic flights using rewards points and managing orders for company giveaways through platforms such as Amazon
- Strong critical thinking skills with the ability to thrive under pressure while maintaining attention to detail and managing multiple priorities effectively
- Exceptional communication and interpersonal skills, paired with a high level of discretion in handling confidential information
- Tech-savvy with proficiency in Google Workspace (Sheets, Docs, Drive), Excel, Microsoft Word, as well as Notion, Slack, Zoom, and Google Meet
- Ability to work independently, prioritize tasks effectively, and manage confidential information with discretion
- Recent graveyard shift experience and amenable to work CST (8pm-5am PH time) NOTE: There will be hours worked outside of these standard business hours
Nice To Have
- Experience with Canva or similar design tools for creating promotional materials and multimedia content
- Familiarity with assessments and simulator questions to assess problem-solving abilities
- Previous exposure to customer service-related tasks relevant to executive assistant responsibilities
Salary Range: PHP 80,000 - 100,000/month
Application Process
Initial Screening/Interview -> E-skills Assessment -> 2nd Level Interview -> Final/CEO Interview
