Documentation Specialist (With exp. in maritime industry)

Responsibilities:

• Knowledge of DMW Online Support System such as Contract Processing, Cancellation and E-registration concerns verification and OWMS Reporting.

Check the accuracy and completeness of the requirements for contract processing based on the requirements set forth by DMW.

• Ensures that the details reflected in the signed one page-contract is based on the approved enrollment in DMW and in line-up in the system.

Ensure that details that are reflected in E-registration of crew is correct and updated prior processing the contract.

• Identify and resolve problems related to E-registration and Contract of the seafarer in coordination with crew management.

Ensure that the seafarer that we have processed has valid OWWA membership.

• Process contract of seafarer with approved line-up through DMW's Online Support System

Prepare necessary documents for signature of authorized signatory and forward them to respective team for receiving.

• Encode processed contract details in system; Scan and upload copy of processed contract, SIRB entries and OEC in system.

Ensure that all contracts were completed in DMW's Online Support System prior releasing respective team.

• Ensure that all contracts were processed accurately and timely from the date of endorsement.

Request cash advance and submit liquidation for the processed contracts, OWWA membership and other transactions.

• Maintain electronic data files of DMW receipts, OWWA membership and letters submitted or received from DMW

Prepare necessary reports and request for submission to DMW, OWWA in relation to contract processing and OWWA membership.

• Ensure timely reporting and updating of Seafarer's deployment, quarterly reporting of status and crew condition, disembarkation or arrival and transfer of record to other agency in worker's welfare in DMW's Online Support System

Ensures compliance of team to any advisory or memorandum of DMW and OWWA with regards to contract processing and deployment of crew.

• Working with colleagues to ensure consistency of documentation practice across the company while ensuring compliance to regulations, policies and procedure.

Ensures compliance of team to any advisory or memorandum of DMW and OWWA with regards to contract processing and deployment of crew.

• Perform any task that may be assigned from time to time.

Job Types: Full-time, Permanent

Benefits:

• Company Christmas gift

Company events

• Free parking

Health insurance

• Life insurance

Schedule:

• 8 hour shift

Day shift

• Monday to Friday

Supplemental Pay:

• 13th month salary

Bonus pay

• Overtime pay

Yearly bonus

Education:

* Bachelor's (Required)