Documentation Assistant

Job Overview

The Accounting Analyst ensures that all invoices, contracts and other pertinent documents are properly filed and kept and may be tasked to prepare bills and handle accounts for collection.

• Duties and Responsibilities

• Filing of all vouchers for United Neon Advertising Inc. & Ever Corp (Check vouchers, Rental Vouchers, Journal vouchers) as well as BIR form 2307 for all suppliers including Rental Vouchers and contractor contracts including devising a simple, systematic/organized filing system for ease of document storage and retrieval in case of inquiry.

Completeness & Monitoring of Official Receipts-Billing Invoices, Sales Invoices-Collection Receipts related to all vouchers. This includes follow-ups for pending documents and making sure that all documents are at par with BIR requirements.

• Copy, scan and store documents with emphasis on creating a systematic and well-organized database for Official Receipts and/Billing/Sales Invoices for all vouchers that is easy to access and readily available for everyone - File documents in physical and digital records.

Check and file existing Accounting-related company policies including company-wide memos &/ technical documents (e.g. manuals and workflows).

• Maintenance of 5s in team's workplace.

Retrieve files as requested by employees and clients.

• Manage the flow of documentation within the organization.

Maintain confidentiality around sensitive information and terms of agreement.

• Prepare ad-hoc reports on projects as needed.

• Job Specification

• Bachelor's Degree in Project Management or related field is a plus but not required.

Proven work experience as a Document Controller or similar role.

• Familiarity with project management.

• Key Competencies and Skills

• Hands-on experience with MS Office and MS Excel

Knowledge of Electronic Document Management Systems (EDMS) optional

• Proficient typing and editing skills

Data organization skills

• Attention to detail

Skill in filing system and time management

Job Types: Full-time, Permanent

Pay: Php17,

• 00 - Php23,000.00 per month
  
  Benefits:
• Additional leave

Company Christmas gift

• Company events

Employee discount

• Flexible schedule

Free parking

• Health insurance

On-site parking

• Opportunities for promotion

Paid training

• Pay raise

Transportation service provided
Schedule:

• Day shift

Flextime

• Monday to Friday

Supplemental pay types:

• 13th month salary

Overtime pay

• Performance bonus

Ability to commute/relocate:

• Makati City: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

document controller: 1 year (Required)