Document Management Coordinator

Ensure that document control and management in all work phases is executed in line with agreed quality requirements and standards, such as the Document Management Procedure.

• Ensure new documentation is numbered and coded according to the Numbering and Coding Specification.

Maintain controlled technical documents, keep records updated, and coordinate and support technical requests, including the distribution of documentation internally and externally.

• Support the retrieval of documentation from old systems, record management, vessel sale, and recycling.

Support and coordinate modification projects, including new build activities, and ensure all phases are properly documented, including handover from modification project to operations in cooperation with Project / Vessel Manager.

• Provide training sessions internally to support with the implementation, knowledge, and use of document management systems (PIMS), procedures, processes, and tools.

Provide input for the lesson learned from projects, in close interaction with the Document Manager and Project/Vessel Manager.

• Ensure the process is in accordance with the Documentation for Operation (DFO) Specification / Life Cycle Information (LCI) Specification standards.

Maintain and follow up on the Document Management mailboxes.

• QUALIFICATIONS:

Engineering degree graduate or equivalent.

• 3-5 years experience in handling documentation in Oil and Gas industry

Utilized Electronic data management system (EDMS) in document handling

• Ability to respond positively to end users in an effective manner

Quality control focus, organized with a professional attitude and working methodology

• Fluent in spoken and written English

Proficient computer systems knowledge; including Word, Outlook, and Adobe

Job Type: Full-time

Pay: Php429,

• 00 - Php480,000.00 per year
  
  Benefits:
• Company events

Health insurance

• Life insurance

Opportunities for promotion
Schedule:

• 8 hour shift

Supplemental pay types:

• 13th month salary

Overtime pay

• Performance bonus

Application Question(s):

• Are you comfortable working in an on-site setting

Are you comfortable working in a hybrid setting

Experience:

* Document management systems: 2 years (Preferred)