Ensuring Precision and Compliance in Every Document
We are seeking a highly organized and detail-oriented Document Controller to join our team. The Document Controller will be responsible for managing and controlling documents for multiple projects and tenders. This role involves receiving, reviewing, and distributing project documentation in accordance with company and client procedures.
Key Responsibilities:
Receive, register, and distribute client and vendor documentation via Civtrac (in-house EDMS).
Allocate document numbering and maintain project documentation.
Review and prepare document transmittals; validate documents against transmittals.
Electronically and manually stamp documents; distribute via system notifications or email.
Create jobs for projects and tenders, assign distribution, and record tasks for reporting.
Conduct weekly internal audits of completed tasks.
Acknowledge and return transmittals and addendums via email or client portal.
Compile Manufacturers Data Reports (MDR) and ensure adherence to standards.
Follow company policies and procedures for document processing.
Qualifications:
Bachelor's degree or equivalent.
Minimum of three (3) years experience in document control or records management.
Experience with various file types and multi-discipline documents.
Basic understanding of construction and fabrication documents.
Experience in a construction and fabrication environment, preferably in mining, infrastructure, and oil and gas.
Proficient in MS Office suite and any document control software; excellent problem-solving, analytical, and communication skills.
Knowledgeable in Aconex, EDMS system and SharePoint.
Willing to work in the office full-time at Arcovia City, Brgy. Ugong, Pasig City.
Benefits:
Comprehensive HMO Coverage: Your health is our priority plus one dependent.
Generous Meal Allowance: Fueling your workday.
Annual Bonuses: Rewarding your hard work.
Employee Engagement Programs: Enjoy quarterly training for professional development, monthly games with exciting prizes, and more.
30 Days of Leave: Including wellness, vacation, and sick leave, plus leave conversion options.
Engaging Workplace Culture: Dive into our monthly games with prizes and experience a fun, engaging workplace that values your contribution and well-being.
2 days weekly rest for a better work-life balance
What We Offer:
A supportive team environment that values growth and development.
Opportunities for professional development and training.
Competitive salary and benefits package.
How to Apply: If you are passionate about providing exceptional administrative support and enjoy working in a team-focused environment, we would love to hear from you. If you are ready to take on this challenging but rewarding role, apply now to become a key player in our Document Control team.
