Job Description
Ensures the correct and timely checking of technical and financial documents and the immediate sending of feedback to parties concerned.
Accurately and efficiently encodes in the database the pertinent details of technical and financial documents received from affiliates using applicable data entry tools.
Efficiently distributes nominations to executing affiliates and monitors their confirmation.
Ensures the correct and timely checking / monitoring of vessels in port traffic.
Assists the affiliates in the resolution of their queries or concerns regarding input and output data of a report or document.
Checks draft inspection reports and invoices for erroneous entries or omissions with reference to the strict provisions and guidelines required by the clients.
Accurately and efficiently encodes in the database the details of job orders and invoices received from global sales hubs.
Identifies and investigate the reasons for non-payment of invoices and decides on the course of action to resolve the issues.
Captures prospect incoming vessel in port destination and create record using designed system.
Regularly prepares and submits statistical reports to clients.
Maintains the integrity of the contents of database necessary for credible statistical reports.
Gives feedback to concerned parties for any review findings gives idea and recommends corrections or revisions to a document.
Follows up affiliates the preparation or submission of documents required to bill clients.
Attends and participates in team and company meetings.
Provides suggestions on process improvements.
Reports to Management any breach of integrity, solicitation for, or offer of, an improper payment or advantage coming to his/her knowledge.
Performs other duties as may be assigned by Operations Manager to achieve operations efficiency. Examples of other tasks are as follows: to supervise or Member of Special Projects or Work Group
Qualifications
Must have at least a University and or College Degree or have completed an equivalent Technical/Vocational course.
Can work on rotation shift basis (Morning, Mid Shift).
Knowledge or exposure in Quality Assurance particulary in Oil, Gas and Chemicals is a nice to have
Computer literate (familiar with MS Window applications).
Must type at least 35 words per minute with an accuracy rate of at least 90%.
Trade experience in Oil, Gas and Chemicals and financial documents, an advantage.
Audit and proof-reading exposure preferred.
Detail and results-oriented.
Additional Information
