Crew Coordinator

Description

Position : Crew Coordinator

Employer : Trans-Carrier Marine Services, Inc.

Location of office : Ermita, Manila

• Job purpose

The Crew Coordinator is responsible for the recruitment and adequate manning of Company managed vessels with certified, qualified, and medically fit seafarers and for maintaining personnel records, including their certification, and training in accordance with International (STCW, MLC 2006 as amended) and Flag State regulations and with Owner's requirements.

• Duties and responsibilities of Crew Coordinator but are not limited to:

The Crew Coordinator responsibilities and duties include but are not limited to the following:

• The selection of Officers and Ratings as necessary;

Ensuring that seafarers comply with all specified criteria for recruitment including STCW,

• MLC 2006, Flag States and vessel requirements;

The processing of flag state documents and visas as required;

• Making travel arrangements for crew to join and leave the vessel, liaising with Manning Agents as necessary;

Monitoring the efficiency of sea staff via the appraisal system;

• Scheduling of Officers and Ratings joining and leaving the vessel;

Ensuring the correct administration of the vessel's mail, and crew supplies;

• As and when required monitor the payroll for assigned vessels;

Maintenance and monitoring of crew records and vessel correspondence;

• Updating crew and movement lists as required;

Updating the Electronic data base/ crewing management system with all crew related records including appraisals, certificates, contracts, etc.;

• Checking and approving invoices/disbursements relating to crewing;

Liaising with other departments as required;

• Monitoring Manning Agencies compliance with the mandatory, and as well as with

Company and Owners requirements;

• Liaising closely with Safety and Insurance Department and Manning Agencies regarding cases which result in Disability Compensation or Court Action;

Liaise with all relevant parties in case of seafarers illness/injury/hospitalisation to ensure his wellbeing and welfare.

• Checking and authorize Final Wage Accounts for seafarers who have signed off P&I

Calculating Sick Wage entitlement in accordance with the Crew Contract and make sure that payments are paid promptly to respective bank accounts;

• Checking that disbursements are analysed in accordance with the prescribed procedures in order to identify and code recoverable expenses;

* Ensuring that compensation is paid (where applicable) in accordance with the Crew Contract;

• Responsible for using company related forms as and when required and keep updated records.

The Crew Coordinator is responsible for Flag State related crew documents and updating/ maintaining valid CBAs/ITF agreements

Job Types: Full-time, Permanent