Job Purpose
The Credit Control Executive is directly responsible for performing data entry and related duties in posting accounts receivable payments. This includes maintaining ledgers, credit balances, and resolving account irregularities. The Credit Control Executive will also administer rebates, adjustments, and any other accounting transactions related to Accounts Receivable management. This position involves diplomatic interaction with customers to provide billing information and support in order to facilitate swift payment of invoices due to the organization.
Duties And Responsibilities
- Performs the day to day processing of financial transactions to ensure that Account Receivable (A/R) are maintained in an effective, up to date and accurate manner.
- Receives and verifies invoices and delivery orders from warehouse/third party logistics company.
- Posts and reconciles customer payments to general ledgers.
- Balances daily A/R batches; prepare and distribute weekly aging reports to key personnel.
- Generates and mail monthly statement of accounts to customers.
- Engage with Accounts Payable, identify invoices that is ready for payment.
- Collaborates with the Line Manager to maintain collection goals and general A/R performance levels.
- Communicates with internal sales representatives as necessary to complete job duties.
- Completes credit analysis and review of new clients. Determine credit limits and annual review of major client accounts.
- Ensures the strict confidentiality and privacy of financial records as they relate to the organization and its customers.
- Forms collection strategies to mitigate customer objections to making timely A/R payments.
- Investigates collection problems and advise customers on corporate A/R policies and procedures.
- Makes arrangements for payment of outstanding and late accounts; prepare documentation for executive.
- Investigates and resolve billing discrepancies or misapplied cash transactions.
- Maintains a filing system for all financial documents.
- Ensures the confidentiality and security of all financial and employee files.
- Assists in other duties as needed and directed.
Qualifications
- Bachelor's Degree or diploma in Accounting, Finance or Business Administration and two years of experience, or an equivalent combination. Two years direct experience in an A/R capacity.
- Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
- Strong knowledge of collection regulations and fair credit practices.
- Basic knowledge of accounting systems, budgets, and internal controls.
