COS_ADAS III (COMPUTER OPERATOR II)_00138_DRMB

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE ASSISTANT III
(COMPUTER OPERATOR II)

Item Number

:

001138

Compensation

:

Php. 21,211.00

Place of Assignment

:

Disaster Response Management Bureau

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Completion of two years studies in college

Training

:

Four (4) hours of relevant training

Experience

:

One (1) year of relevant experience

Eligibility

:

Career Service (Sub-Professional) / First Level Eligibility
(COS/MOA workers to be hired must meet the qualification standards of the CSC for equivalent regular position, including additional requirements prescribed by the Hiring Office, except eligibility)¹

PREFERRED QUALIFICATION STANDARDS

Education

:

Completion of any two (2) years studies in College in Office Public Administration, Computer Management, Data Management, and/or office productivity tools, etc.

Training

:

Four (4) hours of training in records management, data management, and/or office productivity tools

Experience

:

One year of experience in records management, data management, and/or office productivity tools, etc.

Eligibility

:

Career Service (Sub-Professional) First Level Eligibility

JOB DESCRIPTION

Under the general supervision of Division Chief, assists in the performance of administrative support and clerical functions and does other related works.

Functions and Responsibilities:

1. Encodes in the database tracking system all incoming and outgoing communications/documents of the section to be used as reference in following up/monitoring the status/action taken

2. Faxes, scans and/or email copies of documents and office communications to different Offices, Bureaus, Services and other National Agencies for their information

3. Answers phone calls, assist visitors/clients of the section, and refers their queries to concerned staff/division

4. Files and stores copies of memorandum, guidelines and other reference documents of the Division to safe keep pertinent documents and ensure that these can be easily retrieved when needed

5. Maintains and updates database of office records to ensure that there is an inventory of available sources / documents that can be used as references for staff

6. Manage and prepare inventory of all ERSD issued equipment/office supplies to all ERSD staff

7. Serve as secretary of ERSD Division Chief update and remind calendar of activities, generate any documents needed during the meeting, etc.

8. Facilitate administrative and logistic-related concerns of ERSD staff and ensure coordination with other OBSUs as needed

9. Prepare and disseminate agendas for meeting, ensure attendance and participation of the staff

10. Perform other related works that may be assigned by the immediate supervisor/ higher authorities.

Job Outputs:

1. Updated schedule of the Division Chief and other personnel of the Division.

2. Data tracking system incoming and outgoing communication.

3. Administrative requirements of official concerned e.g. documents requested.

4. Memoranda, letters, request and other communications.

5. Well-maintained records of ERSD documents, inventory and directories of ERSD staff and FOS ERS focal.

6. Provided administrative support during the ERSD training, meetings/activities.

7. Well-updated ERSD document tracking thru Google drive.

8. Other tasks as deemed necessary.

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before NOVEMBER 11, 2024 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-sized picture and thumbmark and Work Experience Sheet. You may download these forms through this link:
3. Authenticated or Photocopy of Transcript of Record and/or Diploma
4. Authenticated or photocopy of Certificate of Grades for Master's Degree earned units, if applicable
5. Certificate/s of relevant trainings and seminars attended
6. Certificate/s of Employment (COE)

Note:
(i) For internal applicants including Contract of Service (COS) workers, COE is no longer required.
(ii) For DSWD COS workers and external applicants from public or private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.

7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable)
8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance
9. Authenticated or photocopy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license and
10. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: .

Reminders:

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.