As Accounts Payable Accountant, you will oversee a variety of crucial responsibilities integral to the financial health of the organization. Your primary duties include managing invoices, facilitating timely payments, fostering positive relationships with vendors, ensuring regulatory compliance, and streamlining operational processes. The goal is to maintain financial accuracy, manage cash flow effectively, build strong vendor relationships, ensure compliance, enhance efficiency, and control costs for the hostel's financial well-being.
RESPONSIBILITIES:
Invoice Processing: Responsible for accurately processing invoices from suppliers in compliance with hostel policies and procedures.
Payment Management: Manage payment processes, including scheduling payments, preparing checks, initiating electronic transfers, and verifying payment details.
Vendor Relations: Liaise with vendors, addressing payment inquiries, resolving discrepancies, and maintaining positive relationships to ensure smooth transactions.
Expense Tracking: Track and categorize expenses, maintaining accurate records of all transactions related to the hostel's purchases and expenditures.
Compliance and Reporting: Ensure compliance with tax regulations and financial reporting requirements. They prepare reports detailing payment schedules, outstanding balances, and financial obligations.
Record-Keeping: Maintain meticulous records of invoices, payments, and financial transactions, ensuring easy retrieval of information for auditing or reference purposes.
Process Improvement: Identify inefficiencies in the payment process and propose improvements to streamline procedures, reduce costs, and enhance accuracy.
Month-end closing: In charge of reconciling expenses and balance sheet accounts under Accounts Payable.
SKILLS AND QUALIFICATIONS:
Bachelor's or associate's degree in Accounting, Finance, or related
Preferably with experience working in the hospitality industry
With experience and in-depth knowledge of accounts payable principles
Thorough knowledge of Microsoft Excel For data entry, analysis, and reporting and accounting software programs
Must have an eye for detail. Ability to meticulously review invoices, payments, and financial records to ensure accuracy and prevent errors.
Proficiency in analyzing data, identifying trends, and making informed financial decisions.
Capacity to manage multiple tasks, prioritize workloads, and meet deadlines in a fast-paced environment.
Financial acumen is essential. Understanding of basic accounting principles and practices, including familiarity with financial statements and budgeting processes.
Capability to troubleshoot issues, resolve discrepancies, and implement solutions to improve processes.
Ability to collaborate effectively with cross-functional teams, including Finance, Purchasing, and Operations.
Must possess excellent interpersonal and communication skills
Must be willing to travel when necessary
