The Proposals and Contracts Specialist will be responsible for preparing pre-qualifications, proposals, and contracts in both print and digital formats, ensuring timely submissions. Under the guidance of the Proposals/Contracts Manager, this role collaborates closely with Client Engagement Managers, Studio Project Managers, Corporate Communications, Business Administration teams, and subconsultants.
Responsibilities:
- Gain a thorough understanding of various project types, service scopes, and deliverables in architecture, interior design, Environmental Graphic Design (EGD), and Virtual Design and Construction (VDC).
- Develop expertise in procurement and contract processes and standards.
- Exhibit strong written and verbal communication skills.
- Demonstrate effective planning and organizational abilities to handle multiple deadlines and stakeholders, efficiently executing and prioritizing tasks.
- Employ excellent problem-solving, multitasking, and time-management skills.
- Thrive in a fast-paced, team-oriented environment with a keen attention to detail and commitment to quality.
- Display a positive and professional demeanor with strong interpersonal skills.
- Manage confidential information related to clients, projects, and fees.
- Show proficiency in MS Office and familiarity with tools like Acrobat and Adobe Creative Suite CS6.
- Uphold corporate branding in appearance and behavior.
Key Tasks:
- Coordinate with Client Engagement Managers, Studio PMs, Corporate Communications Lead, and Business Administration Coordinator.
- Collaborate with subconsultants for proposal and subcontract agreements.
- Work with Legal Consultants on contract reviews and finalization.
- Prepare and update checklists and resources for proposal preparation, including client fee benchmarks, subconsultant MSAs, templates, and scopes of services.
- Assist with special marketing projects as needed.
Qualifications:
- A minimum of 6+ years of relevant experience.
- A bachelor's degree in architecture, engineering, or a related discipline.
