Job Title
Contract Administrator
Job Description Summary
Job Description
This position will be part of the C&W Shared Services team with a focus on the Technology & Data Solutions (TDS) contracts along with the Corporate Category Management (CM) contracts. The Vendor Contract Administrator will support the Procurement Manager and will assist in all aspects of vendor and contract management. The successful candidate is expected to have Procurement/Sourcing, Contracting, and Analytical experience including vendor administration & relationship management, conducting opportunity analysis, preparing, and ensuring compliance with contract terms and conditions.
RESPONSIBILITIES
Contract Administration:
Prepare and facilitate contracts with suppliers, utilizing templates and processes to ensure accuracy in areas such as Scope of Work, Pricing, Site & Equipment Lists.
Utilize Contract Repository for vendor contract storage, administration and overall compliance, ensuring updates, amendments and renewals are processed in a timely fashion.
Vendor Performance:
Manage vendor accreditation, onboarding, and ongoing overall vendor administration.
Monitor and report vendor performance trends, ensure contract compliance with C&W policies, and review compliance of service agreements terms and conditions.
Maintain organized records and establish tracking programs for vendor documentation compliance (COI, Contract renewals, etc.).
Cost Control:
Manage, review, and participate with team members to develop bid packages, facilitate RFP activity, and analyze quotations.
Process Improvement:
Research supply base for consolidation and improvement in service levels.
Generate metrics, analysis, and reports to support C&W expectations.
Procurement Support:
Prepare and distribute reports and statistical data to facilitate planning and maintenance of accurate contract records and files.
Become familiar with and ensure adherence of current procurement practices, policies, and procedures, to include both C&W corporate and Client account specifications.
Teamwork:
Conduct all meetings with internal and external customers in a professional manner using a high degree of persuasive ability, professional knowledge, tact, good judgment, and diplomacy.
Integrate with a team of procurement professionals to support company objections. Perform other miscellaneous related duties as assigned.
Engage remotely and across time zones while collaborating with diverse cultures. Work schedule Monday through Friday with overlap to North America business hours.
KNOWLEDGE AND EXPERIENCE
Bachelor's degree in related field. Advanced degree is a plus.
Demonstrated experience in contract administration or a related field, with at least 2 years of relevant experience.
Familiarity with legal aspects of contracting including reading and interpreting contracts and related documentation, ability to prepare amendments, and ability to explain to stakeholders the specifics of the contracts in English.
Good team collaboration skills and ability to work in a cross-functional environment.
Proficiency in contract administration software and tools is a plus.
Excellent communication and interpersonal skills.
Demonstrated analytical and problem-solving abilities.
Prior experience in a shared services environment is a plus.
