Working Conditions:
- PH graveyard shift (CST)
- Fully remote
- Independent contractor
- Full-time
Responsibilities
Event Planning
- Collaborate with the executive team to plan, organize, and execute various events, both virtual and in-person
- Coordinate event logistics including venue selection, catering, audiovisual requirements, and attendee management
- Manage event budgets effectively and ensure all expenditures are within allocated limits
- Utilize creative tools such as Canva to design promotional materials, music, slideshows, and other multimedia content as needed
Travel, Calendar, and Email Management
- Arrange and coordinate travel itineraries, accommodations, and transportation for the executive team
- Maintain and manage complex calendars, scheduling appointments, meetings, and events efficiently
- Handle email correspondence, prioritize messages, and draft responses on behalf of executives as required
Information Processing and Critical Thinking
- Process and synthesize information accurately and efficiently, ensuring that pertinent details are conveyed to the executive team in a timely manner
- Demonstrate strong critical thinking skills to assess situations and proactively identify solutions or improvements
- Take tasks one step further by anticipating needs, streamlining processes, and proposing innovative solutions
Assessments and Simulator Questions
- Participate in situational assessments and simulator questions to demonstrate problem-solving abilities and critical thinking skills
- Provide insights on how tasks can be enhanced or optimized to improve efficiency and effectiveness
Technology Proficiency
- Proficient in using Google Workspace for document creation, collaboration, and communication purposes
Time Management and Multitasking
- Exhibit excellent time management skills, prioritizing tasks effectively to meet deadlines and manage competing priorities
- Schedule meetings across different time zones and create travel itineraries with attention to detail
Language Proficiency
- Strong proficiency in the English language, both written and verbal, to communicate effectively with internal and external stakeholders
Must have:
- Previous experience supporting a C-level executive in a fast-paced environment.
- Previous experience in executive support or administrative roles, with a focus on event planning and travel management.
- Demonstrated proficiency in event coordination, including budget management and multimedia content creation.
- Strong critical thinking skills and the ability to thrive in a fast-paced, dynamic environment.
- Excellent communication and interpersonal skills, with a keen attention to detail.
- Tech-savvy with proficiency in MS Office Suite and Google Workspace.
- Ability to work independently, prioritize tasks, and handle confidential information with discretion.
Nice to Have:
- Experience with Canva or similar design tools for creating promotional materials and multimedia content.
- Familiarity with assessments and simulator questions to assess problem-solving abilities.
- Previous exposure to customer service-related tasks relevant to executive assistant responsibilities.
