Catering Admin Assistant

_Catering Admin Assistant:_

- Handle all Sales and Catering phone calls, inquiries, emails, and correspondence.

- Create banquet event orders with event details.

- Create Proposals/Contracts for potential clients.

- Type correspondence, memos, meeting minutes.

- Enter Reservations and accounts in Opera and Choice Systems.

- Create signage, reader board and advertisement flyers for events. Update and Redesign Menus.

- In charge of all social media accounts.

- Perform clerical and administrative duties to support the day-to-day operations of four Catering Managers, Sales Managers and Director of Sales & Marketing

- Prepare daily, weekly, monthly and quarterly reports from Delphi for the sales and catering managers to track their booking pace and activities to help improve their productivity and sales performance

- Create, revise proposals and BEO's in a timely manner

- Assist the sales and catering managers in booking and detailing group events as needed or in their absence

- Schedule and maintain in-house meetings and meeting space blocking

- Effectively handle incoming inquiries through walk-ins, phone and email

- Administrative and Clerical responsibilities (phones, filing, copies, scanning)

- Maintains file history

- Responsible for assisting in the execution of Banquet Event Orders, Menus, for events

- Responsible for assisting with reservations for group attendees, preparing rooming lists, revising existing reservations, building group blocks in the PMS as needed

_Minimum Qualifications:_

- At least 2 to 3 years of experience in a similar administrative position

- Be energetic and have good communication skills.

- Proven track record in customer service and sales-building tactics.

- Exceptional organizational skills.

- Strong written and verbal communication.

- Ability to multi-task and take direction from multiple sources

- Solid computer skills and knowledge of Microsoft Office and knowledge of Cater ease is a plus

- Neat and professional appearance and attire

- Must be able to work a flexible schedule, as there are games and events throughout the week, some holidays and weekends

Job Types: Full-time, Permanent

Pay: Php30,

• 00 - Php35,000.00 per month
  
  Benefits:
• Additional leave

Company Christmas gift

• Company events

Opportunities for promotion

• Paid training

Promotion to permanent employee
Schedule:

• 8 hour shift

Day shift

• Holidays

Monday to Friday

• Weekends

Supplemental pay types:

• 13th month salary

Overtime pay
* Tips