Buyer (Shipping/Vessel)

Job Position Summary

The Buyer role would be a part of the shared services, based in Manila. The Buyer is responsible for processing, documenting, and communicating the requisitions put in by the assigned vessels, adhering to policies and SOP's set by the shared services.

• Responsibilities

Buyer performs day to day purchasing related activities to ensure safe and timely delivery of requisitions ordered by the vessel with due consideration to the criticality of the item

• Responds to the requisitions raised by vessels in company's purchase module which is Oracle Supply Chain

Communicates with Category leads regarding prices and deliveries

• Achieves the goal of cost efficient, safe & timely operations of vessels in accordance with company policy & procedures

• Key Roles and Responsibilities

Check & analyze requisitions based on the requirement of stakeholders

• Comply with available frame agreements prices pre-selected by the vessel

Issue the Purchase Order (PO) with all the required details (i.e. ETB, agent details) once approved (To be confirmed)

• Ensure that supplier issues Order confirmation

Follow up on the delivery two days before of ETB

• Over All Job Profile

Deals with category leads for supply of requested items of required on board.

• Carefully takes care of the purchase flow to ensure the desired result which includes processing requisitions

Daily coordination with vessels to ensure prompt information & immediately address queries and/or complaints

• Continuously improve service quality and productivity levels. Proactively share best practices across the teams

Coordinates with vessel, agents and local ship chandlers for the smooth delivery of orders

• Resolves issues regarding supply as raised directly by the vessel

Provides feedback to Captain and Superintendent regarding local ship chandler for budget control

• Process invoices for payment

• Requirements

Degree holder of any faculty with minimum 1 3 years of relevant work experience in procurement, preferably shipping industry.

• IT literate for working with advanced procurement systems

Good interpersonal & stakeholder management skills with ability to communicate at all levels

• High stress level, being comfortable handling numerous tasks within limited timeframes in a structured manner with eye for the detail

Strong-minded with robust personality

• Proficient in Oracle (preferred), SAP or Eyeshare, Excel

Fluent in English

• Additioanal details:

Permanent; direct-hire

• Fully onsite: Ermita, Manila

Work schedule Standard; dayshift (9am to 6pm); Monday to Friday

Job Types: Full-time, Permanent

Schedule:

• Day shift

Monday to Friday

Application Question(s):
How many years of experience do you have in a Buyer role in Vessel/Shipping