Buyer, Shared Services

REQ12121 Buyer, Shared Services (Open Date: 20/11/2024)

Position Summary

The Buyer, Shared Services processes Global Supply Chain purchase orders to ensure compliance with procurement policy in terms of vendor selection, approval level etc., and establish / maintain value-adding relationships to vendors, thereby ensuring availability of products / services in scope of responsibility while optimizing procurement cost by leveraging consolidated business requirements, and optimizing the quality of goods and services procured.

Primary Responsibilities

• Assists in verifying purchase requisitions are valid and needed.
• Processes purchase requirements/orders efficiently in terms of process cost and order cycle times, thus ensuring availability of goods and services.
• Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
• Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders.
• Ensures that orders are filled, and supplies are delivered as requested by BU by ensuring accurate recording of purchasing information by performing data entry tasks associated with purchase requisitions (manual or computer generated). This includes the correction or cancellation of all orders and requisitions.
• Coordinates with suppliers to ensure on-time delivery with the best quality of products.
• Maintains working relationship with internal customers by providing high quality customer services.
• Ensures efficient complaints management (returns, claims) in cooperation with Finance and internal customers (requesters / receivers of goods and services).
• Investigating and determining what/how/why material came in incorrectly or damaged (for non-conformances).
• Follows up on purchase orders and expedite delivery. Verifies receipt of items and resolves shipment in error with suppliers.
• Liaises with Receiving and the warehouse on all shorts, late deliveries, and rejections.
• Documents all relevant information and supplier responses regarding product availability, specification, and price change. Communicating changes as necessary to different BUs.
• Assisting with stock requirement level as needed by the Bus.
• Familiarization and acts in accordance with the Supply Chain policy and procedure manual.
• Manages and reviews PO outstanding report in cooperation with suppliers and internal customers (requesters, receivers, and storekeepers) and updates it in system.
• Develops strong working knowledge of Birchstreet procurement system.
• Ensures day to day works are completed at the required level to support operations.
  
  

MAIN CONTACTS

• Internal Communication:
• Buyers, Sourcing team, BUs, Chefs and F&B Leads
• All Melco Locations
  
  

• External Communication:
• Vendors
• Service Providers
  

Key Performance Indicators

• Percentage of 86 items
• Delay of deliveries
• On time placement of orders
• Accuracy, attention to detail and meeting deadlines are all required skills.
• Compliance with P&P- Open POs report monitoring
  
  

Qualifications

l. Experience At least 1-year experience in procurement or supply chain management

ll. Education Bachelor's Degree in Accounting, Finance, Business, or Supply Chain

lll. Skills / Competencies

• Strong system and analytical skills
• Cantonese Speaker
• Ability to extract and compile data from multiple systems
• Advanced Excel skills (v-lookups, pivot tables, etc.),
• Strong analytical and problem-solving skills, with keen understanding of relevant cost drivers for demand management.
• Excellent oral, written and presentation skills
• Flexible and responsive to change
• Time management skills
• Able to work under pressure
  
  

IV. Other Attributes

• Constructive relationships are built with team members, customers, and suppliers
• Adheres to and supports the company's vision and values
• Achieves agreed objectives and accepts accountability for results.
• Positive Attitude
• Clearly understands the strategic Vision of the Company and how it impacts on the Business Unit/Function.
• Sense of responsibility and urgency.
• Performs other duties and responsibilities as may be assigned by immediate superior depending on business operation requirement