Your Role
The Board Administrative Officer provides clerical and administrative assistance to the Legal and Corporate Secretary. Receive papers for submission to MANCOM, the Board of Directors, Board Level Committees (i.e. RMC, ACB and NCGC) prepare board materials, circulate board/MANCOM matters and agenda for approval, requisitioning of office supplies and safekeeping, filing and organizing important documents, and prepare and submit reporting requirements to the BSP, Sec and other government agencies.
Your Impact
- Preparation and delivery of Agenda and Materials for MPI Board of Directors meetings, ManCom meetings and Philmay Property, Inc. (PPI) & Philmay Holdings, Inc.(PHI) Board of Directors meetings;
- Circulation of resolutions, policies and guidelines approved by the Board of MPI, PPI & PHI;
- Coordination with MANCOM, CLC, STECOM and ALCO Secretariat on matters due for Board consideration;
- Coordinates with counterparts in the Parent Bank and its subsidiaries and affiliates on all Board related matters;
- Assumes responsibility for payment of directors per diem and reimbursement of their traveling allowances; Preparation of Director's and Secretary's Certificates as may be needed by other units, departments/divisions; Entertains stockholders and answer queries, both written and personal;
- Handles the submission of Bio-data of Directors and Other reportorial documents to the Bangko Sentral ng Pilipinas (BSP) and SEC and keep custody of the same;
- Assumes responsibility for delivery of mails and/or correspondences received for the Board of Directors;
- Preparation of periodic reports on list of stockholders and their stockholdings as may be required by the Bangko Sentral ng Pilipinas, SEC and other government agencies;
- Responsible for the photocopying and systematic filing of the matters for approval, ratification/notation by the Board/Mancom (MPI, PHI & PPI);
- Receives, records and deliver incoming/outgoing memorandum, correspondences and related documents to concerned departments;
- Distribute and sort out Board/ MANCOM implementing memos and other corporate documents;
- Updates, keeps and maintains office records and files;
- Responsible for proper control of all records, supplies and equipment of the department; and typing correspondences, reports, memos, director's and secretary's certificates, notices of meetings and other matters;
- Finalizes implementing memos and minutes of Board/ACB/RMC/NCGC and Mancom meetings;
- Performs routine research on resolutions approved by the Board in relation to queries from other units;
- Other tasks that may be assigned by the Corporate Secretary from time to time.
Your Profile
- Graduate of any four (4) years Business Course
- Preferably with at least two (2) years working experience in the same field
- Computer Literate; Can handle different Office Machines
- Familiar with office procedure and the reportorial requirements of various government agencies regulating the business of banking (i.e. SEC, BSP, etc.)
