Assistant Admin Manager

Supports operations by supervising the whole Admin Department thru planning, coordinating administrative procedures and systems and to ensure that the day-to-day operations run smoothly.

• Creates, improves and implements company polices, programs and procedures related to company administration

Ensures proper maintenance and housekeeping of the Company's premises

• Performs periodic Admin personnel job performance and provide coaching and guidance as needed to ensure maximum efficiency

Responsible for the safety and security of the company

• Acts as Head of Security

Assessing the Security Officer's (OIC) job performance

• Reviews and approves service provider contracts for the Department

Creates, reviews and revises Admin SOPs and policies

• Manages and monitors the ff:

Comprehensive motorcar insurance (application and renewal) of all company vehicles/motors

• Vehicle/motor insurance claim

Coordinates with 3rd party as needed

• Periodic reviews relevance of conditions of the deed of vehicle assignment

Reviews and approves alternative 3rd party providers and suppliers for future consideration

• Periodic reviews and approves the department's budget (Quarterly expenses and annual proposed budget)

Reviews and approves service provider contracts for the Department

• Reviews and updates job descriptions of all Admin personnel whenever necessary

Conducts orientation of newly hired employees for Admin Department

• Reviews and approves utility reports and billings being provided by 3rd Party Services.

Reviews and approves the inventory of non-trade items (office supplies and consumables)

• Reviews and approves utilization/consumption of personnel with car assignments, delivery vehicles, and executive cars.

Reviews and approves the acquisition/selling of company assets including disposal

• Oversees the Company Fleet vehicle maintenance management of Delivery Vehicle, Sedans and Motorcycles

Oversees all utilities are properly monitored and that corresponding payments for all utilities are done on or before prescribed date

• Oversees the monitoring of GPS status of all sedan and delivery vehicles and coordinates 3rd party provider if needed

Oversees and executes Merville's request for repairs and maintenance and other pending tasks to do as reported based on the Security reports/checklist

• Manages CCTV operations and approves request for viewing

Job Types: Full-time, Permanent

Pay: Php40,

• 00 - Php45,000.00 per month
  
  Benefits:
• Company events

Employee discount

• Free parking

Health insurance

• On-site parking

Opportunities for promotion

• Paid training

Pay raise

• Promotion to permanent employee

Transportation service provided
Supplemental pay types:

• 13th month salary

Overtime pay

• Performance bonus

Experience:

• Administrative Assistant: 1 year (Preferred)

Language:

* English (Preferred)