AR Administrator

Tenerity

Early Applicant

4 days ago
Be among the first 50 applicants

Exp: 1-2 Years

Full time

Philippines, Manila

Job Description

The Accounting & Finance Operations team (AFO) is responsible for performing the ledger accounting transactions for several European Tenerity group companies. Working as a member of the AR & Retail Revenue Reconciliation team within the AFO, the AR Administrator will be specifically responsible for the accurate and timely calculation and production of all invoicing. Ens uring appropriate country specific tax codes are applied in addition to any country specific posting/reporting requirements. Each team member will be required to perform and cover all tasks across all countries covered by the AFO.

Responsibilities

Invoicing
Calculation and creation of invoices, including entering of invoices to Oracle AR in a timely manner to ensure no delay in payment.
Follow procedures to ensure appropriate approvals are obtain prior to the invoice being distributed.
Chase reports / download from portals information required to raise invoices on a timely basis.
Enter and complete Intercompany invoices as instructed by the Intercompany team accurately and on a timely basis.
Entry and completion of Daily Retail revenue related invoices
Other invoicing as required.
Aged Debt Management
Weekly review aged debt on all ledgers.
Follow-up with and assist Client managers and/or 3 rd parties regarding outstanding / unpaid / queried invoices .
Review of un-applied and on-account report including resolution of aged items.
Creation of aging reports for local countries to support debt management.
Month End
Ensure accurate and timely completion of AR monthly invoice control logs, uploading them into Sharepoint.
Generate balance sheet reconciliations for Trade Receivables, Cross Charges, Doubtful Debts and Manual Debtors for designated countries.
Other Tasks
Complete the set up of clients in Oracle, obtaining contracts and completing VAT checks and coding information in readiness for the O2C manager to approve.
Manage the setup of AP vendors within Oracle, following strict guidelines to ensure all controls have been followed, adding supplier bank account details accurately and on a timely basis.
Assist in the quarterly/annual contract reviews by preparing the questionnaire documentation.
To ensure all desk-top procedures are kept current using the Document Control Process procedure.
Each team member will be required to perform and provide cover on all AR Administrator - tasks across all entities.
General
Ensure all procedures are conducted in line with SOX, Audit, PCI and security controls.
Assist with Audits & SOX control testing.
Maintain group mailbox in line with agreed practice, ensuring all e-mails are respond within agreed SLA's.
Work closely with all finance departments to maximise overall effectiveness and efficiency within the Finance team and help resolve open issues.
Liaise with the Client Management team(s) to ensure any new Clients / products are correctly integrated into the accounting processes.
Continually seek-out areas of improvement within processes performed and work with the AR & Retail Revenue Reconciliation Team Leader and P2P & O2C Manager to implement and review effectiveness of the change.
Ensure good understanding of SLA's & deadlines relevant to processes for which yourself and the team are responsible.