LOOKING FOR FILIPINO CITIZENS BASED IN THE PHILIPPINES
Job Title: AP/AR Specialist
Schedule: 9am - 5pm EST, M-F
Salary Range: up to 1,500
Holidays/PTO: US & PH / 10 PTO Credits per year
About the Company:
A plumbing and HVAC company comprised of a team of skilled technicians who serve as long-tenured experts in our craft for a variety of customers in Okemo Valley region.
About the Role:
Under the direction of the Office Manager, the AP/AR Specialist will prepare customer invoices to ensure prompt payment and remittance of payment for all bills for the company.
Responsibilities:
- Accounts Payable:
- Charge expenses to accounts and cost centers and coordinate petty cash spending with the Office Manager
- Verify vendor accounts and pay vendors
- Resolve purchase orders, invoices, or payment discrepancies
- Issue purchase order amendments and stop payments
- Monitor payroll expense claims, including salary advances and overtime payments
- Reconcile account transactions with the general ledger
- Perform recordkeeping and prepare financial reports
- Keep informed of regulatory requirements and best practices in accounting
- Maintain organized records of receipts, credit cards, and banking transactions, and manage bank accounts
- Accounts Receivable
- Process accounts and incoming payments in compliance with financial policies and procedures
- Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables data
- Prepare bills, invoices, and bank deposits
- Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
- Verify discrepancies by and resolve clients billing issues
- Facilitate payment of invoices due by sending bill reminders and contacting clients. Follow up on overdue invoices weekly as necessary
- Generate financial statements and reports detailing accounts receivable status. Establish and maintain job costing spreadsheets to provide data reporting for margin analysis per job
Requirements
- At least 7 years of proven work experience as an Accounts Payable/Receivable Specialist or a similar role
- Advanced competency in accounting and business management software (e.g. we use Jobber for AR and QuickBooks Online for bookkeeping)
- In-depth knowledge of AP/AR principles, accounting standards, and industry regulations
- Extensive experience in account reconciliation
- Great time management and organizational skills
- Excellent collaboration and communication abilities
- Solid understanding of basic accounting principles, fair credit practices, and collection regulations
- Proven ability to calculate, post and manage accounting figures and financial records
- Data entry skills along with a knack for numbers
- Excellent communication and interpersonal skills, with a focused approach to resolving inquiries
- Strong attention to detail and the ability to prioritize tasks effectively in a fast-paced environment
