Job Title
Analyst
Job Description Summary
Responsible for all aspects of Lease Administration (Lease abstraction, Quality review, Portfolio management & Finance Management) and to work as part of or managing a team ensuring efficient and accurate accounting of client data records, rent processing and reporting requirements.
Job Description
- Reviews and ensures accuracy of reports and client submittals
- Extract pertinent and critical data for Real Estate Lease documents and input data into client specific data base. Extracted information will align with protocol of standards established for client
- Performs quality review of lease data abstraction to ensure accuracy and escalating for additional review to outstanding document or data exceptions until complete data set has been capture and align with data standards.
- Ensures correct formatting and accuracy of reporting outputs as requested by client
- Maintain database ensuring all data is current, accurately classified and reviewed for quality assurance
- Verify Landlord invoices to ensure charges are in compliance with lease stipulations
- Process accurate and timely rent and additional rent payments
- Manage sublease agreements including subtenant billing and rent collections
- Timely and accurate delivery of all standard and ad hoc reporting
- Reviews business terms of Estoppel Certificates, SNDA Agreements to ensure business terms are accurately reflected. Assist client to coordinate legal review and final execution for timely submission to Landlord.
- Maintain working/electronic lease files and ensuring that all files are updated and complete and follow corporate standards for records retention
- Perform standard processes established for client and will participate in providing suggestions for continued improvement and streamlining of procedures
Finance Management
- Review all other client-partner invoices in conjunction with lease requirements and ensure back-up documentation is in place and all calculations are correct; conduct negotiations with landlord in the event invoices amounts are incorrect and require further discussion
- Conduct audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations; thoroughly review, interpret, and analyze all charges for accuracy, in accordance with lease documents. Directly responsible for dispute resolution with landlord for any identified discrepancies
Report audit findings, along with recommended actions to the client
