We are seeking a proactive and highly organized Administrative Support professional to provide full administrative assistance directly to our client. This remote role involves managing the client's calendar, booking meetings, handling communications, and ensuring smooth day-to-day operations. The ideal candidate will be detail-oriented, capable of multitasking, and able to work autonomously while following UK working hours.
Key Responsibilities:
- Diary Management: Maintain and organize the client's diary, ensuring meetings, appointments, and events are scheduled efficiently
- Meeting Coordination: Arrange internal and external meetings, including scheduling, sending invites, preparing agendas, and ensuring all necessary materials are provided
- Communication: Act as the primary point of contact, handling incoming and outgoing communication, including emails and phone calls, on behalf of the client
- Travel Arrangements: Organize travel plans, including booking flights, accommodations, and transport, ensuring all logistics are handled seamlessly
- Document Management: Assist in preparing, editing, and filing documents, reports, and presentations as needed
- Task Prioritization: Assist the client in prioritizing tasks, managing deadlines, and ensuring all action points are followed up in a timely manner
- Client Liaison: Handle client inquiries and coordinate with stakeholders to ensure communication is clear and expectations are met
- General Administrative Support: Perform a variety of administrative tasks as required, including managing expenses, processing invoices, and providing general support to ensure smooth operations
Requirements
- Experience: Proven experience in an administrative, personal assistant, or executive assistant role, preferably supporting senior-level executives or clients
- Time Management: Strong ability to manage time effectively, with the skill to prioritize tasks and handle multiple responsibilities
- Organizational Skills: Excellent organizational skills with the ability to manage a busy calendar and handle confidential information with discretion
- Communication: Outstanding written and verbal communication skills, with a professional and courteous demeanor
- Technology Proficiency: Proficient in using scheduling tools (e.g., Outlook, Google Calendar), communication platforms (e.g., Zoom, Teams), and office applications such as Microsoft Office
- Autonomy: Ability to work independently and take initiative without needing constant supervision
- Attention to Detail: Keen attention to detail, ensuring all tasks are completed accurately and efficiently
- Flexibility: Adaptable to changing priorities and capable of handling urgentrequests
Benefits
- HMO with 1 free dependent upon hire
- Life Insurance
- 20 PTO credits annually
- VL and SL cash conversion
- Annual Performance-Based Merit Increases and Employee Recognition
- Great Company Culture
- Career Growth and Learning
Disclaimer:
This job posting is for potential client opportunities and is intended for candidate pooling purposes only. By submitting your application, you are expressing interest in future positions with our clients. This does not guarantee immediate employment or an offer for a specific role.
