Administrative Supervisor

Financial Record Keeping:

• Maintaining accurate financial records, including transaction and expenses.

Recording financial data.

• Ensuring financial documents are organized and easily accessible for audits and reviews.

Budgeting and Forecasting:

• Assisting in the development and monitoring of budgets and financial forecasts.

Collaborating with department head to create accurate budget projections.

• Financial Analysis:

Interpreting financial data to support decision-making and strategic planning.

• Financial Management:

Managing accounts payables

• Internal Controls and Audit Support:

Establishing and maintaining internal controls to safeguard financial assets and prevent fraud.

• Supporting internal and external audits by providing accurate financial records and documentation.

Implementing best practices for financial transparency and accountability.

• Issuing Payments

Responsible for issuing payments to suppliers, employees, and other entities as required by the organization.

• Verifying Payment Requests

Verify the accuracy and legitimacy of payment requests and ensure they comply with internal policies and procedures.

• Data Entry

Entering payment details into the system accurately to maintain proper records of transactions.

• Check Printing

Printing physical checks or arranging electronic payments as per the payment instructions.

• Authorization

Ensuring that all payments are authorized by the appropriate personnel before processing.

• Payment Distribution

Distributing checks or electronic payment confirmations to the intended recipients.

• Reconciliation

Reconciling payment records with financial accounts to ensure accuracy and completeness.

• Skills and Abilities

• Leadership Skills:
  
  - Ability to lead and motivate a team of administrative staff effectively.
  
  - Strong decision-making skills to guide the team and resolve issues efficiently.
  
  - Delegation skills to assign tasks appropriately and ensure smooth operations.
  
  

• Communication Skills:
  
  - Excellent verbal and written communication skills for interacting with staff, management, and external parties.
  
  - Active listening skills to understand and address the needs of the team.
  
  - Clear and concise communication to convey instructions, policies, and procedures.
  
  
  

• Organizational Skills:
  
  - Strong organizational skills to manage multiple tasks, priorities, and deadlines effectively.
  
  - Attention to detail to ensure accuracy in administrative processes and documentation.
  
  - Time management skills to optimize productivity and meet operational goals.
  

• Problem-Solving Skills:
  
  - Analytical skills to identify issues, evaluate options, and implement solutions.
  
  - Critical thinking to assess complex situations and make informed decisions.
  
  - Adaptability to handle unexpected challenges and changes in the work environment.
  

• Technical Skills:
  
  - Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint).
  
  - Familiarity with office equipment and systems for efficient workflow management.
  
  - Ability to learn and adapt to new technologies and software tools.
  

• Interpersonal Skills:
  
  - Ability to build positive relationships with team members, colleagues, and external contacts.
  
  - Conflict resolution skills to address conflicts or disagreements within the team.
  
  - Empathy and emotional intelligence to understand and support the needs of others.
  

• Adaptability and Resilience:
  
  - Flexibility to adapt to changing work demands and priorities.
  
  - Resilience to manage pressure, setbacks, and high workloads effectively.
  
  - Proactive attitude to anticipate challenges and take proactive measures.
  
• Qualifications

Bachelor's Degree or Equivalent

• Can do multi-task & work under pressure

Job Type: Full-time

Pay: Php18,000.00 - Php25,000.00 per month

Expected Start Date: 07/30/2024