Administrative Specialist

Job Summary

An administrative specialist is a professional who specializes in providing administrative support to an organization. Their duties may include managing schedules, coordinating meetings, preparing reports, and handling correspondence to ensure efficient operations.

Job Function

Executive Support to the Leadership Team

• The role entails delivering comprehensive administrative support to the Country Manager and the Leadership Team in the preparation of reports, presentations, and correspondence as needed. Key responsibilities include preparing administrative reports, managing information requests, and executing a range of tasks such as handling correspondence, coordinating logistical requirements, and organizing conference calls and meetings. This position is essential for ensuring the seamless operation of the Plant's activities and on employee services

General Services Administration

• The position will oversee general services, including travel and booking arrangements, janitorial and security services, shuttle operations, and cafeteria management. This role is responsible for ensuring that these services function efficiently and effectively meet the needs of the company and its employees. Key responsibilities include coordinating with relevant committees and agencies, addressing service-related issues, and ensuring compliance with applicable standards and policies

Administrative Support

• This position shall also provide administrative support for selected benefits including insurance, fleet management, RFID, and related applications. To provide support for managing renewal applications and providing regulatory support to the leadership team as needed, ensuring compliance and efficiency in all administrative processes

Education & Experience

• A Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 3 years of experience in an administrative role, with a focus on travel coordination and general administration and general services.

Skills

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant software
• Strong organizational skills with the ability to prioritize tasks and manage time effectively
• Good written and verbal communication skills
• Attention to detail and a commitment to delivering high-quality work
• Ability to work independently and as part of a team

Working Conditions

• This role is 100% onsite

Culture Commitment

Ensure adherence to the company's values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity Create an Environment of Trust

Collaboration Innovate Through the Sharing of Ideas

Accountability Own the Process and the Outcome

Respect Recognize the Value in Everyone

Enthusiasm Find a Sense of Purpose in Work

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Coherent Philippines Pte Ltd shares the 5 key principles of fair employment practices and is committed to adopting these principles in the management of our human resources. We believe that the effective implementation of fair employment practices will bring about a more harmonious and progressive work environment within our organization, and contribute towards making Philippines a great place to work.