We are seeking a highly organized and detail-oriented Administrative Officer to join our team. As an Administrative Officer, you will play a crucial role in ensuring the smooth and efficient operation of our organization by overseeing a wide range of administrative tasks. You will work closely with various departments and senior management to provide administrative support and contribute to the overall success of the organization.
Responsibilities:
Administrative Support: Provide comprehensive administrative support to the organization, including managing phone calls, emails, correspondence, and scheduling appointments.
Documentation and Record Keeping: Maintain accurate and up-to-date records, files, and databases, ensuring proper documentation and confidentiality of sensitive information.
Calendar Management: Coordinate and manage calendars, schedule meetings, conferences, and appointments for senior management, ensuring optimal use of their time.
Office Operations: Oversee day-to-day office operations, including managing office supplies, equipment, and facilities, and coordinating maintenance and repairs when necessary.
Travel Arrangements: Arrange travel itineraries, accommodation, and transportation for staff members and visitors, ensuring cost-effectiveness and timely arrangements.
Meeting Coordination: Organize and coordinate meetings, prepare agendas, take minutes, and distribute relevant documents to attendees.
Financial Administration: Assist with financial administration tasks, such as processing invoices, tracking expenses, and managing petty cash.
Database Management: Maintain and update various databases, ensuring accuracy and accessibility of information.
HR Support: Provide support in HR-related activities, such as recruitment coordination, onboarding new employees, maintaining employee records, and assisting with employee benefits administration.
Project Assistance: Support project teams by assisting with project coordination, monitoring timelines, and preparing project-related documentation.
Communication: Serve as a point of contact for internal and external stakeholders, addressing inquiries and providing information when necessary.
Ad hoc Tasks: Perform additional administrative tasks as assigned, demonstrating flexibility and adaptability to meet organizational needs.
Qualifications:
- Bachelor's degree in Business Administration, Office Management, or a related field (or equivalent experience).
Proven experience in an administrative role, preferably in a fast-paced environment.- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Strong attention to detail and accuracy in all work.
- Exceptional verbal and written communication skills.
Proficiency in using office software and equipment, including MS Office Suite (Word, Excel, PowerPoint) and email clients.- Familiarity with database management and record-keeping systems.
Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong problem-solving and decision-making skills.
Ability to work independently and collaboratively as part of a team.- Excellent interpersonal skills and the ability to interact with individuals at all levels of the organization.
Joining our team as an Administrative Officer offers an exciting opportunity to contribute to the efficient functioning of our organization and make a meaningful impact. If you are highly organized, detail-oriented, and thrive in a dynamic work environment, we encourage you to apply.
Job Type: Full-time
Pay: Php25,- 00 - Php30,000.00 per month
Benefits: - On-site parking
Schedule:Supplemental Pay: Commission pay
Education:
* Bachelor's (Preferred)
