JOB SUMMARY: The Administrative Assistant is responsible for managing and processing essential documents required for business operations, including permits, and government compliance. This role involves ensuring the safekeeping of important documents, assisting as the Safety Officer, coordinating telecommunications services, and supporting the Operations Manager in various tasks.
Business Permits Management: Assist with processing and renewing business permits, ensuring compliance with regulations.
- Document Handling: Manage and organize company records, contracts, and agreements.
Safety Management:
Support safety protocols and regulations as the Safety Officer.Government Compliance:
Process documents for BIR, SSS, PhilHealth, and Pag-IBIG, ensuring compliance.Telecommunications Coordination: Manage PLDT/Globe lines for stores and offices.
- Document Management: Aid the Operations Manager with tracking and organizing documents, and support report preparation.
Reporting:
Prepare and submit reports on permits, documents, and compliance; provide updates and report issues.Compliance:
Follow company policies, safety protocols, and instructions from supervisors.- SECONDARY RESPONSIBILITIES:
Assist with company events, administrative support, office supplies, employee onboarding, handling confidential information, and general office duties.
Education:
Relevant associate degree or vocational course (e.g., Office Administration). Bachelor's degree is a plus.Experience:
At least 1 year in administrative roles with document processing and office tasks.Skills: Strong organizational skills, effective communication, multitasking, Microsoft Office proficiency, and basic knowledge of local government requirements.
- Other Requirements: Professional attitude, ability to work independently and in teams, problem-solving skills, and a willingness to learn.
Working Conditions:
Office-based with occasional travel; standard hours with potential overtime.
Job Type: Full-time
Pay: Php16,- 75 - Php18,000.00 per month
Schedule: - 8 hour shift
Supplemental Pay: Overtime pay
Experience:
* Administrative Assistant: 1 year (Preferred)
