Ensures that incoming calls are promptly answered and calls are passed on to the right person or business unit/department.Sees to it that messages are accurate and timely relayed.
Maintains accurateness and completeness of logbook for all incoming and outgoing calls.
Sees to it that all incoming guests are properly entertained and that their information are properly logged in the guest's book.
Makes certain that forms issued to employees are properly acknowledged and that form series are properly accounted for Field Itinerary Form (FIF), Internal and External Transmittal Receipts. Ensures the complete filing of the described documents.
Directs the utility staff regarding the cleanliness of the office. Inspects the washrooms and ensures that they are regularly cleaned, that there is supply of toilet paper, all toilet accessories are function
Sees to it that the office and premises are kept clean and organized at all times by properly directing the maintenance crew. Makes certain that the checklist is referenced so that all aspects are considered during the daily office operations.
Assists the Administrative Officer in gathering proposals from different suppliers to ensure that all proposed purchases are supported by three proposals from three reputable suppliers.
Ensures that instructions of the President are properly executed and makes certain tasks are accomplished.
Sees to it that all supplies are properly safe kept. Makes certain that inventory is closely monitored and establishes re-order points to ensure that supplies are always available.
Ensures that incoming calls are promptly answered and calls are passed on to the right person, business unit/department. Sees to it that messages are accurate and timely relayed.
Performs receptionist's functions in the absence of such.
