Administrative Assistant

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

• Responsibilities

Answer and direct phone calls

• Organize and schedule appointments

Plan meetings and take detailed minutes

• Write and distribute email, correspondence memos, letters, faxes and forms

Assist in the preparation of regularly scheduled reports

• Develop and maintain a filing system

Update and maintain office policies and procedures

• Order office supplies and research new deals and suppliers

Maintain contact lists

• Book travel arrangements

Submit and reconcile expense reports

• Provide general support to visitors

Act as the point of contact for internal and external clients

• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

• Skills

Proven experience as an administrative assistant or office admin assistant

• Knowledge of office management systems and procedures

Working knowledge of office equipment, like printers and fax machines

• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

Excellent time management skills and the ability to prioritize work

• Attention to detail and problem solving skills

Excellent written and verbal communication skills

• Strong organizational skills with the ability to multi-task

Job Type: Full-time

Pay: From Php14,

• 00 per month
  
  Benefits:
• Opportunities for promotion

Pay raise
Schedule:

• 8 hour shift

Holidays

• Overtime

Weekends
Supplemental pay types:

• 13th month salary

* Overtime pay

Ability to commute/relocate:

• Davao City: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Administrative Assistant: 1 year (Required)

Language:

• English (Preferred)

Expected Start Date: 07/15/2024